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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:
  • Receive and deliver incoming and outgoing messages to the CEO's office.
  • Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

Requirements

  • Females-only workplace
  • No experience required

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Hapag-Lloyd AG

Full-time
About the Role
We are seeking an experienced and organized Executive Assistant to support the Managing Director of Hapag-Lloyd AG in the Saudi Arabia region. This role is crucial in managing the daily workflow and increasing the effectiveness and efficiency of the office.

Key Responsibilities
  • Executive Support: Serve as a trusted partner, maintaining confidentiality and professionalism.
  • Coordinate internal and external meetings, effectively managing the Managing Director's calendar.
  • Act as the first contact for stakeholders, screening calls and emails, and ensuring professional communication.
  • Prepare reports and presentations for the Managing Director's meetings and trips.
  • Organize travel logistics including flights, visas, and accommodations.
  • Provide secretarial support for meetings including taking notes and ensuring follow-ups on action items.
  • Support the Managing Director in external commitments and administration tasks related to office management.

Qualifications
  • Bachelor’s degree.
  • 5+ years of experience as an Executive Assistant or similar role, or 3+ years in a commercial role in Shipping or Logistics.
  • Fluency in English, both written and spoken.
  • Advanced skills in PowerPoint and Excel.

Soft Skills
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proactive problem-solving abilities with attention to detail.
  • Ability to manage multiple tasks and adapt to changing priorities.

breifcase0-1 years

locationJeddah

11 days ago