Executive Secretary📣 Job Ad

Overview of the Job
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast-paced position.

Responsibilities of the Role

• Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
• Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
• Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive’s office to the organization as well as external visitors.
• Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
• Must be professional and exercise discretion when handling sensitive information.

Role Requirements

• 3-5 years of relevant work experience
• Arabic & English fluency (written & spoken)
• Exceptional attention to detail
• Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Strong organization and follow-through skills.

Join Nesma United Industries as an Executive Secretary!
We are seeking a highly professional, intelligent, and well-communicated Executive Secretary to provide full administrative and secretarial support to C-Level executives. The ideal candidate must demonstrate excellent English communication skills, strong organizational abilities, and extensive experience in supporting senior leadership within a fast-paced corporate environment.

Responsibilities:

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

Skills & Competencies:

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

Education & Experience:

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

About the Program
The Tamheer program is an on-the-job training initiative for Saudi graduates with diplomas or bachelor's degrees, designed to equip them with practical field experience.

About the Role
The HR Trainee will support the HR team across various functions, providing critical assistance in recruitment, HR operations, and administrative tasks. This role offers direct exposure to essential HR processes and valuable hands-on experience in the HR field.

Responsibilities

• Assist in recruitment processes, including reviewing resumes, shortlisting candidates, and coordinating interviews to ensure a smooth hiring experience.
• Maintain HR records and databases, ensuring employee information is accurate and compliant with company policies and regulations.
• Contribute to HR projects and initiatives, supporting process improvements and organizational development efforts.

Qualifications

• Bachelor’s degree in HR, Business Administration, Industrial Engineering, or a related field.
• Fluency in English.
• Proficiency in Microsoft Office.
• Strong organizational and communication skills.

Sidra Capital is committed to providing equal opportunities for all candidates, including individuals with disabilities, fostering an inclusive work environment where everyone is respected and valued.