Executive Secretary📣 Job Ad

Overview of the Job
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast-paced position.

Responsibilities of the Role

• Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
• Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
• Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive’s office to the organization as well as external visitors.
• Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
• Must be professional and exercise discretion when handling sensitive information.

Role Requirements

• 3-5 years of relevant work experience
• Arabic & English fluency (written & spoken)
• Exceptional attention to detail
• Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Strong organization and follow-through skills.

Role Description
This is a full-time on-site role for an Executive Secretary at Halwani Bros, located in Jeddah. The Executive Secretary will perform clerical and executive administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence. Responsibilities include:

• Providing secretarial support to executives
• Maintaining records
• Offering exceptional customer service to internal and external stakeholders

The role requires a combination of organizational and interpersonal skills to ensure smooth office operations.

Key Responsibilities:

• Manage scheduling of meetings and appointments
• Prepare and organize documents for meetings
• Oversee correspondence and communication
• Maintain filing systems and records
• Provide excellent customer service to clients and staff

Qualifications:

• Strong clerical skills, including file organization and data entry
• Excellent verbal and written communication skills
• Experience in company secretarial work and managing confidential documents
• Ability to assist senior management in administrative tasks
• Proficient in office software, especially Microsoft Office Suite
• Bachelor's degree in Business Administration, Office Management, or related field is preferred
• Prior experience in a similar role is highly advantageous

Join Halwani Brothers Co., a pioneer in the food industry, recognized for our high-quality products and innovative practices. We look forward to welcoming a dedicated Executive Secretary to our team.

Join Our Team as an Executive Secretary at Halwani Brothers Co.
Are you an organized, detail-oriented professional with a passion for administrative support? Halwani Brothers Co. is seeking a full-time Executive Secretary to join our team in Jeddah, Saudi Arabia. As an Executive Secretary, you will play a crucial role in ensuring the smooth operation of our office by managing executive tasks and providing exceptional customer service.

Key Responsibilities:

• Manage executive schedules, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and correspondence.
• Maintain records and ensure proper filing of documents.
• Provide secretarial support to executives, ensuring they have the necessary materials for presentations and meetings.
• Deliver outstanding customer service to both internal and external stakeholders.

Required Skills:

• Strong clerical skills, including file organization and data entry.
• Excellent verbal and written communication skills.
• Experience in managing confidential documents and assisting senior management.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite.
• Detail-oriented with strong multitasking and problem-solving skills.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of experience in a similar administrative support role.