Executive Secretary📣 Job Ad

About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

Join Mabani for Projects as an Executive Secretary!
This role is essential for providing administrative and organizational support to the office manager. You will coordinate correspondence, organize meetings, prepare official documents and presentations, and ensure the smooth flow of daily business according to the highest standards of professionalism and confidentiality.

Responsibilities:

• Manage the calendar, including scheduling appointments and meetings, tracking, and reminding the line manager of these appointments.
• Carry out routine correspondence with internal and external entities as directed by the Office Manager and Chief of Staff.
• Prepare for meetings by organizing agendas, sending invitations, printing materials, setting up technical resources, and arranging hospitality.
• Prepare regular and ad hoc reports on administrative workflows, office activities, and official engagements, ensuring proper documentation and archiving.
• Produce written content such as executive summaries, action points, presentations, or support materials for the Office Manager and Chief of Staff.
• Provide administrative support, including coordinating official visits, formal meetings, and logistical arrangements, in collaboration with the protocol officer.
• Maintain strict confidentiality of office information, correspondence, and documents, while ensuring precision and organized record-keeping.

Qualifications:

• MBA degree or related field (Required).
• Certified professional certificate in secretarial work or executive office management.
• 3 years of practical experience in secretarial work or administrative roles (Required).

Language: English (Required)
Willingness to travel: 25% (Required)

Housekeeping Floor Supervisor
As a Housekeeping Floor Supervisor, you will support the Housekeeping Department by ensuring the upkeep and cleanliness of the entire hotel. This role involves:

• Allocating work duties to Team Members
• Performing routine inspections of all check out rooms and conducting spot checks of all occupied rooms
• Reporting and following up on any maintenance defects or other issues
• Inspecting service areas, store rooms, and corridors regularly
• Scheduling and supervising deep cleaning and other projects
• Managing and training Room Attendants and other Team Members
• Efficiently managing stock control and maintenance of equipment
• Providing excellent Guest service, including special requirements for VIPs
• Ensuring adherence to hotel brand standards at all times

What are we looking for?
To successfully fill this role, candidates should possess:

• Previous experience in a Housekeeping supervisory role
• A successful track record of managing a team
• Strong organizational and analytic skills
• Attention to detail
• Strong communication skills
• A passion for delivering exceptional guest service
• Proficiency in computers and programs, including Microsoft Office (preferred)

What will it be like to work for Hilton?
Hilton is a leading global hospitality company dedicated to providing exceptional guest experiences. Our vision unites our team to create remarkable hospitality today and every day.