Human Resources Clerk

Job Description: HR Officer

Job Purpose

Implement all human resources policies and procedures in the company, ensuring compliance with labor laws, insurance, and related government agencies, in addition to managing the employee lifecycle from recruitment to termination, ensuring a legal, organized, and effective work environment.

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Tasks and Responsibilities

1. Recruitment and Selection
•Publish job advertisements through official platforms (Qiwa, LinkedIn, Wazef, *****, and others).
•Attract the right talents for the company's needs and conduct resume screening operations.
•Schedule and organize personal interviews and follow up on their outcomes with management.
•Prepare job offers and issue employment contracts through the Qiwa platform.
•Complete onboarding procedures for new employees (files, contracts, insurance, medical insurance).

2. Employee Data and Contracts Management
• Enter employee data into the company systems and state systems (Qiwa – Social Insurance – Mudad).
• Monitor contract expiration dates and renew them electronically.
• Save files and official documents for each employee (contracts – health certificates – residencies – IDs).
• Continuously update the organizational structure and employee database.

3. Attendance, Departures, and Payroll Management
•Monitor the fingerprint/attendance system daily and prepare absenteeism and tardiness reports.
•Calculate annual and sick leaves and ensure compliance with labor law.
•Prepare monthly payroll data and upload it to the Mudad platform.
•Apply the wage protection system and ensure that bank transfers match the reports.
•Monitor end-of-service entitlements and severance or resignation compensations.

4. Training and Development
•Coordinate internal and external training programs for employees.
•Follow up on government support programs such as Tamheer and Hadaf for training and employing Saudis.
•Prepare reports on training needs and evaluate the impact of training programs.

5. Dealing with Government Agencies and Official Regulations
•Manage all operations on the Qiwa platform (contracts, service transfers, job modifications, subscriptions).
•Register new employees and cancel those whose term has ended in social insurance (GOSI).
•Update salaries and data in Mudad (Mudad) monthly.
•Follow up on employee registration in medical insurance and ensure that all beneficiaries are covered.
•Monitor periodic updates to the Ministry of Human Resources and Social Development systems and ensure compliance.
•Prepare responses and reports required during inspection visits from government agencies.

6. Employee Relations and Internal Support
•Manage leave requests and internal approvals.
•Handle employee complaints and resolve disputes according to company policies and law.
•Organize internal events to motivate employees and enhance job loyalty.
•Prepare administrative letters (letters of introduction, transfer letters, visa letters).
•Monitor job satisfaction indicators and raise recommendations to management.

7. Reports and Statistics
•Prepare monthly reports for management including: (number of employees – turnover rate – salaries – absenteeism – new recruitment).
•Monitor key performance indicators for the Human Resources department (KPIs).
•Submit detailed reports on Saudization and localization percentages according to Nitaqat requirements.

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Required Qualifications
•Bachelor’s degree in Human Resources or Business Administration or a related field.
•Practical experience of no less than 35 years in the field of human resources within the Kingdom.
•Excellent knowledge of state systems: Qiwa – Mudad – social insurance – medical insurance – Hadaf – Tamheer.
•Good familiarity with Saudi labor laws and regulations.
•Proficiency in using computer programs, especially Excel and HRMS.
•Proficiency in English both spoken and written.

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Personal Skills
•High organizational and time management skills.
•Attention to detail, especially in entering government data.
•Ability to communicate effectively with employees, management, and government agencies.
•Analytical skills for report preparation and decision-making.
•Commitment to confidentiality and transparency in all tasks.