Office Manager📣 Job Ad

Join Our Team - Office Manager - Komatsu Middle East, Jeddah, Kingdom of Saudi Arabia

Are you a dynamic individual with a passion for administrative excellence? Do you thrive in a multicultural environment and excel in multitasking? If so, we have the perfect opportunity for you!

Location: Jeddah, Kingdom of Saudi Arabia
Language Skills: Good command of English and Arabic (mandatory).
Driving License: An added advantage.

Responsibilities:

• Handle office payments, including rent, maintenance, travel expenses, and phone bills.
• Negotiate and coordinate with government ministries and agencies as a point of contact.
• Monitor and compile updates on government information related to HR, finance, and legal affairs.
• Support in creating agendas and accompany internal and external travellers/guests.
• Prepare payment transfer requests to the bank.
• Create vouchers and maintain ledger reports for all payments.
• Assist in editing the monthly budget plan.
• Coordinate hotel and flight bookings for staff and guests.
• Procure office supplies.
• Assist in work permit and residence permit documentation for expatriates.
• Manage expatriate housing, contracts, and maintenance.
• Organize advertisements for job openings and attend interviews.
• Communicate announcements regarding holidays, events, and new employees.
• Maintain and update the asset list.
• Prepare and update annual leave schedules.

Occupational Career Requirements:

• Proficiency in MS Office applications.
• Basic knowledge of accounting and bookkeeping.
• Familiarity with the heavy machinery industry (preferred).
• Strong team player and excellent correspondence skills.
• Ability to multitask effectively.
• GCC region experience is a plus.

Educational Background: Bachelor's degree in Business Administration (BBA).

Desired Personality Traits:

• Value teamwork and collaboration.
• Exceptional communication skills.
• Adaptable and flexible mindset.
• Strong multitasking abilities.
• Uphold honesty and integrity.

Join our team and be a part of a vibrant, diverse workplace that values your skills and contributions. If you're ready to take on this exciting role, apply today!

Join Qiyam as an Executive Assistant!

At Qiyam, a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, we are seeking a creative and experienced Executive Assistant. This role will support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives.

Key Responsibilities:

• Research & Analytical Support:
  • Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
  • Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
  • Prepare bilingual executive briefs supporting strategic projects and partnerships.
  • Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam’s service offerings.
• Content & Document Development:
  • Develop high-quality PowerPoint presentations aligned with Qiyam’s brand, values, and consulting standards.
  • Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
  • Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam’s methodologies.
  • Provide accurate Arabic-English translation for documents, proposals, and communications.
• Information & Communication Management:
  • Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
  • Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
  • Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
  • Manage the executive calendar with clear prioritization that reflects the company’s strategic commitments.
• Project & Initiative Support:
  • Follow up on action items across consulting projects, investment initiatives, and partnership programs.
  • Maintain action logs, trackers, and project dashboards to support timely execution.
  • Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
  • Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
• Executive Operations & Coordination:
  • Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
  • Manage travel logistics and executive scheduling efficiently.
  • Represent the company professionally when receiving high-profile guests and delegations.
  • Respond to urgent matters with professionalism, judgment, and initiative.

Required Skills & Competencies:

• Strong analytical skills and the ability to identify relevant insights.
• Excellent command of Arabic and English, with professional writing, reporting, and translation abilities.
• Advanced proficiency in Microsoft Office and strong file organization skills.
• High professionalism, confidentiality, and reliability.

Qualifications:
- Bachelor’s degree in business administration or a related field.
- 3 – 5 years of experience as an Executive Assistant or in a similar role.

We Are Hiring – Senior Consulting Sales Engineer | Applied Sales (HVAC)

Company: ** Air Conditioning LLC
Location: Jeddah, KSA

About the Role
** Air Conditioning LLC is seeking an experienced Senior Sales Consulting Engineer - HVAC Applied Sales to strengthen our consulting sales operations in Riyadh. The role involves promoting SKM’s applied HVAC product range among consultants, developers, and key decision-makers, ensuring product specification and approval during the design stage, and driving the consulting sales strategy in alignment with corporate objectives.

Key Responsibilities

• Promote SKM Applied products to consultants, project developers, and end users.
• Conduct technical presentations and product training sessions for consultants and key stakeholders.
• Lead consulting sales initiatives and manage consultant relationships across the Riyadh region.
• Prepare and maintain a focus list of consultants and ensure consistent follow-up to secure project listings.
• Support consultants during the design phase to ensure SKM products are specified in project documents.
• Coordinate with Area Managers and Consulting Sales Manager on listing, approvals, and business development plans.
• Achieve listing and specification targets in assigned markets while ensuring alignment with overall sales strategy.

Qualifications and Experience

• Bachelor’s degree in Mechanical or Electrical Engineering.
• Minimum 6 years of experience in the HVAC industry, preferably with leading international brands.
• Strong technical and application knowledge of applied HVAC systems and industry standards.
• Proven consulting sales experience and solid network with consultants in the Jeddah region.
• Excellent presentation, communication, and relationship management skills.
• Ability to lead, organize, and manage consulting sales activities with a focus on achieving results.

Behavioral Competencies

• Customer oriented
• Strong teamwork and collaboration
• Result driven and goal focused
• Effective planning and time management
• Attention to detail and quality

Apply now and be part of SKM’s journey of Sales excellence!