img
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
About the Role
As a Receptionist & Administrative Coordinator (Saudi Talent) based in Jeddah, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

How You Will Make an Impact
  • Reception & Front Desk Operations
    • Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
    • Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
    • Coordinate visitor access, meeting room bookings, and hospitality arrangements.
    • Maintain a clean, organized, and professional reception area in line with corporate standards.
  • Office & Administrative Support
    • Support daily administrative operations to ensure smooth office functionality.
    • Act as the primary administrative contact for employees regarding office-related requests.
    • Coordinate internal communications, documentation, and basic record-keeping.
    • Assist with meeting coordination, scheduling, and preparation of administrative materials.
  • Facilities, Supplies & Coordination
    • Coordinate office supplies, procurement requests, and vendor services.
    • Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
    • Liaise with internal teams and external vendors to address administrative and facility-related needs.
    • Ensure compliance with company policies, procedures, and administrative standards.
    • Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed
  • Education & Experience
    • Bachelor’s degree in Business Administration or a related field.
    • Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
    • Experience in an industrial, corporate, or professional services environment is an advantage.
  • Skills & Competencies
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    • Experience with SAP or similar ERP systems is preferred.
    • Strong organizational, multitasking, and time-management skills.
    • Professional appearance with strong interpersonal and customer service skills.
    • Ability to work independently and collaboratively within a diverse team.
    • Fluent in English and Arabic, both written and spoken.
    • Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
    • Comfortable working in a multicultural, multinational corporate environment.
    • Eager to learn, grow, and contribute to long-term organizational success.

Requirements

  • For Saudis Only
  • Requires 2-5 Years experience

Similar Jobs

Receptionist

📣 Job AdNew

Azad Properties

Full-time
Join Our Team as a Receptionist at Azad Properties!
Azad Properties is seeking a well-organised and personable individual to be the first point of contact for visitors, clients, and colleagues. This role requires delivering exceptional customer service and creating a professional and welcoming environment at our front desk.

Key Responsibilities:
  • Greet visitors, clients, and staff in a friendly manner, assisting as needed.
  • Manage the switchboard and handle incoming calls efficiently.
  • Maintain a clean and tidy reception area.
  • Coordinate with departments to schedule meeting rooms.
  • Manage mail and courier services.
  • Support administrative tasks like data entry and filing.
  • Provide accurate information about the company’s services.

Essential Qualifications:
  • Previous experience in a receptionist or customer service role preferred.
  • Excellent communication skills, both verbal and written.
  • Strong organisational skills with attention to detail.
  • Proficient in Microsoft Office Suite and familiar with office equipment.
  • Commitment to confidentiality and discretion.

About Azad Properties:
Azad unlocks the potential of its real estate portfolio by developing properties throughout the Kingdom. We aim to improve the quality of life in Saudi Arabia by introducing innovative solutions in real estate and planning to enhance business and entertainment sectors in line with Vision 2030.

breifcase2-5 years

locationJeddah

2 days ago

Receptionist

Glow Sanctuary - SO Beauty Jeddah

Full-time


  •  To greet and welcome all guests in a friendly professional manner and relay the image of the brand and concept to new and existing guests
  •  To ensure the salon is ready at the start of each day and all bookings are checked in advance
  •  Ensure all check-lists are in place, staff delegated for job assignments and tasks are completed on time as per checklists
  •  To make bookings smartly and to understand in detail of skills sets of each technician/stylist
  •  Record reservations and manage the appointment schedule
  •  Conduct confirmation calls
  •  To pamper and look after guests within the salon.
  •  Ensure all guest queries, complaints are dealt with efficiently and conveying relevant information to supervisor / Manager efficiently
  •  To be highly knowledgeable of all Salon offerings and prices, consistently promote products and services and reach targets assigned for Hostess by conducting retails sales procedures
  •  To ensure the smooth departure/checkout of all guests by conducting check in, check out and payment procedures
  •  Monitoring and record keeping of treatment timing of the technicians
  •  Assisting supervisor/ manager in monitoring staff grooming and appearance
  •  Acquire and maintain an excellent working knowledge of the computer and booking system
  •  Create content, taking photographs, videos for company Social Media channels as per instructions from management
  •  Replying to emails, Whatsapps and text messages on salon email and mobile as per instructions
  •  Responsible for cash sales and following proper cash handling procedures
  •  Ensure accuracy in transactions of all payment methods from clients including cash, credit cards, selling and redemption of gift cards, vouchers, packages etc
  •  Ensure confidentiality at all times; sensitive internal information, client details, preferences and trade information handled with extreme care
  •  Ensure adequate supplies are available at all times, including stationeries, printed materials, printer cartridges, tea, coffee and cleaning materials
  •  Assisting in maintaining adequate and accurate inventory level and assisting in product ordering process by checking existing products
  •  Receiving deliveries from suppliers, cross checking and ensuring proper storage, updating concerned Team members
  •  Monitor quality of the interior of salon, report any
  • maintenance issues to the manager
  •  Effectively communicate with all employees within the salon
  • and be of support to their roles
  •  Ensure the Hostess area is clean and presentable at all times
  •  Reference and abide by the Salon’s Standard Operating Procedures, Policies & Forms Manuals
  • To ensure the salon is ready at the start of each day and all bookings are checked in advance
  •  Ensure all check-lists are in place, staff delegated for job assignments and tasks are completed on time as per checklists
  •  To make bookings smartly and to understand in detail of skills sets of each technician/stylist
  •  Record reservations and manage the appointment schedule 
  • Conduct confirmation calls
  • To pamper and look after guests within the salon.
  • Ensure all guest queries, complaints are dealt with efficiently and conveying relevant information to supervisor / Manager efficiently
  • To be highly knowledgeable of all Salon offerings and prices, consistently promote products and services and reach targets assigned for Hostess by conducting retails sales procedures
  • To ensure the smooth departure/checkout of all guests by conducting check in, check out and payment procedures
  • Monitoring and record keeping of treatment timing of the technicians
  • Assisting supervisor/ manager in monitoring staff grooming and appearance
  •  Acquire and maintain an excellent working knowledge of the computer and booking system
  • Create content, taking photographs, videos for company Social Media channels as per instructions from management
  • Replying to emails, Whatsapps and text messages on salon email and mobile as per instructions
  • Responsible for cash sales and following proper cash handling procedures
  • Ensure accuracy in transactions of all payment methods from clients including cash, credit cards, selling and redemption of gift cards, vouchers, packages etc
  • Ensure confidentiality at all times; sensitive internal information, client details, preferences and trade information handled with extreme care
  • Receiving deliveries from suppliers, cross checking and ensuring proper storage, updating concerned Team members
  • Monitor quality of the interior of salon, report any maintenance issues to the manager
  • Effectively communicate with all employees within the salon and be of support to their roles
  • Ensure the Hostess area is clean and presentable at all times
  • Reference and abide by the Salon’s Standard Operating Procedures, Policies & Forms Manuals
  • Business Administration/Personal Assistant/Secretary Certificate an advantage
  • Sales and/or customer service training an advantage
  • English required 
  • One year Salon Hostess experience in an international standard spa


breifcase2-5 years

locationAsh Shati, Jeddah

about 1 month ago

Receptionist

📣 Job AdNew

Azad Properties

Full-time
Join Our Team as a Receptionist
We are seeking a well-organised and personable individual to join our real estate organization as a Receptionist. In this pivotal role, you will be the first point of contact for visitors, clients, and colleagues, ensuring a welcoming and professional environment at our front desk. If you thrive on delivering exceptional customer service, have strong communication skills, and take pride in creating a positive first impression, we encourage you to apply.

Key Responsibilities:
  • Greet visitors, clients, and staff in a friendly and professional manner, providing assistance and guidance as needed.
  • Manage the switchboard and handle incoming calls, directing enquiries to the appropriate team members efficiently.
  • Maintain the reception area, ensuring it is clean, tidy, and presentable at all times.
  • Coordinate with internal departments to schedule and prepare meeting rooms for appointments and events.
  • Manage incoming and outgoing mail, deliveries, and courier services.
  • Support administrative tasks such as data entry, filing, and document management.
  • Assist with calendar management, visitor logs, and related security procedures.
  • Provide accurate information about the company’s services, office procedures, and facilities to visitors and callers.
  • Champion a client-centric approach and ensure all visitors receive excellent service in line with our company values.

Essential Qualifications:
  • Previous experience in a receptionist, front desk, or customer service role is preferred.
  • Excellent verbal and written communication abilities, with a polite and professional demeanour.
  • Strong organisational skills and attention to detail, with the capacity to multitask in a busy environment.
  • Proficiency with Microsoft Office Suite and familiarity with office equipment.
  • Ability to respond to enquiries confidently and resolve minor issues independently.
  • Fluency in English is essential; additional language skills are considered an asset.

Key Skills:
  • Excellent interpersonal skills to establish rapport with visitors and colleagues.
  • A proactive and adaptable approach, with the ability to prioritise tasks and remain composed under pressure.
  • Strong customer focus, with a positive attitude and commitment to providing high-quality service.
  • Team-oriented mindset, supporting colleagues and contributing to a harmonious office environment.
  • Demonstrates reliability, punctuality, and a professional appearance.

If you are passionate about delivering exceptional first impressions and eager to contribute to a welcoming and efficient office environment within the real estate industry, we invite you to submit your application.

breifcase2-5 years

locationJeddah

about 10 hours ago

You may also like