Receptionist📣 Job Ad

Job Purpose
The Receptionist / Executive Assistant will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment. In addition, the role will provide administrative and organizational support to the General Manager in day-to-day operations.

Key Accountabilities:

• Managing Communications both internally and externally
• Coordinating/managing calendar for the General Manager
• Documenting meeting minutes
• Preparing/Editing Presentations, agendas and memos
• Coordinating travel itineraries for the General Manager
• Researching and compiling market research information to present to the General Manager
• Coordinating Team building exercises and activities
• Supporting Marketing initiatives/campaigns for the business
• Welcoming customers/suppliers/guests to the facility
• Coordinating lunches, dinners, and social events for customers/suppliers/guests
• Serving as the liaison between General Manager and internal/external partners
• Tracking information such as projects, vacations, priorities, tasks

Qualification:
Bachelor’s degree or diploma in Business Administration, Marketing or related field

Experience:
2 to 4 years’ experience as an executive assistant or in marketing

Join Our Team as a Receptionist!
At Elements Clinics, a premier aesthetic clinic in Jeddah, we specialize in dermatology, aesthetics, hair transplant, skincare, and laser treatments. We are dedicated to creating a beauty regimen for our patients to help them maintain a natural, refreshed, and healthy appearance.

Role Overview:
This full-time, on-site position will be responsible for greeting and assisting clients, managing phone calls, scheduling appointments, and performing various clerical duties. You will play a pivotal role in ensuring excellent customer service and maintaining a welcoming environment for all clients.

Key Responsibilities:

• Greet and assist clients warmly and professionally.
• Manage phone calls and respond to inquiries.
• Schedule appointments efficiently for clients.
• Perform clerical duties to support clinic operations.
• Maintain a welcoming and organized reception area.

Qualifications:

• Strong phone etiquette and receptionist skills.
• Proficiency in clerical and communication skills.
• Exceptional customer service abilities.
• Excellent organizational skills and attention to detail.
• Ability to thrive in a fast-paced environment.
• Experience in the healthcare or beauty industry is a plus.

Join Our Team as a Receptionist / Front Desk Agent!
Raffles Hotels & Resorts is seeking a professional and friendly Receptionist / Front Desk Agent to join our distinguished team in Jeddah, Saudi Arabia. As the first point of contact for our organization, you will play an essential role in creating a positive and welcoming environment for visitors, clients, and employees.

Your Responsibilities:

• Greet and direct visitors, ensuring a warm and professional welcome.
• Answer and manage incoming phone calls, emails, and other communications.
• Schedule appointments and maintain calendars for executives and meeting rooms.
• Perform administrative tasks such as data entry, filing, and document preparation.
• Coordinate with other departments to ensure smooth office operations.
• Manage incoming and outgoing mail and packages.
• Maintain a clean and organized reception area.
• Assist with basic office maintenance and supply inventory.
• Support other administrative staff as needed.
• Ensure security protocols are followed by monitoring visitor access.

What We Are Looking For:

• Saudi nationality (as specified for this position).
• Excellent verbal and written communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong multitasking abilities and time management skills.
• Customer service orientation with a friendly and professional demeanor.
• High school diploma or equivalent (required); Bachelor's degree in Hospitality Management or related field (preferred).
• Previous experience as a receptionist or front desk agent (preferred).
• Experience in the hospitality or customer service industry (preferred).
• Ability to work in a fast-paced environment while maintaining attention to detail.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Adaptability and willingness to learn new skills and technologies.

Being a Raffles employee means embodying and conveying the brand through our Heartiest service culture. Apply now to be part of our iconic team's journey!