Secretary📣 Job Ad

in Petronize Oil Factory - مصنع الزيت المؤين للصناعة

5 days ago

	Salary	4,500 / Month
	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join the Oil Refinery Factory as a Secretary!
We are looking for a professional secretary to support the factory manager and administration. Your responsibilities will include writing documents, managing phone calls and visitors, as well as assisting in coordinating key projects and managing the agenda and government relations.

Main Duties and Tasks Include:

Taking notes in shorthand (speed writing) and copying correspondence and reports.
Receiving phone calls, screening and directing them, and receiving messages.
Handling incoming and outgoing mail.
Examining meeting requests and coordinating participants' schedules.
Creating systems for file and record maintenance.

The job requires 3 years of practical experience.

Required Qualifications:

Bachelor's degree in any of the following majors: English, Business Administration, Human Resources, Executive Secretarial.

Necessary Skills:

Contact officer services, document management software, scheduling visits.

For more information on how to apply and the start date, please refer to the advertisement details.

Requirements

No experience required

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The Grandeur Co.

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Join The Grandeur Co. as a Secretary!
We are seeking a dedicated Secretary to provide high-level administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for the smooth and efficient management of the executive office.

Key Responsibilities:

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
Screen incoming calls, emails, and requests; prioritize and handle them professionally.
Organize and attend meetings, take minutes, and ensure follow-up on action items.
Maintain confidentiality and handle sensitive information with discretion.
Coordinate communication between the CEO and other departments or external partners.
Assist in the preparation of board meetings, reports, and executive-level events.
Maintain files and records in an organized and accessible manner.
Track deadlines to ensure the CEO is informed and well-prepared at all times.
Handle other administrative duties and special projects as assigned by the CEO.

Skills Required:

Minimum of 25 years of experience in a similar role, preferably in executive-level support.
Excellent verbal and written communication skills in English and Arabic.
Strong organizational, time management, and problem-solving skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
High level of professionalism and integrity.
Ability to work under pressure.

0-1 years