Administrative Assistant📣 Job Ad

Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing the reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative tasks.

Key Responsibilities:

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining security and confidentiality of information.
• Responding to client inquiries via phone or email and forwarding them to the appropriate parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all parties involved.
• Preparing meeting rooms, and preparing the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Archiving documents in an organized manner to ensure easy access when needed.
• Assisting various departments in organizing files, correspondence, and scheduling daily tasks.
• Following up on the implementation of administrative decisions and informing the relevant parties of updates.
• Dealing with client inquiries and providing the required information about available services.
• Handling complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future within the scope of work.

Qualifications and Experience:

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

Administrative Assistant
The Sapphire Ceramic Company is looking for a professional administrative assistant to join its team. Your responsibilities will be diverse and include organizing office tasks and assisting in communication with clients. If you are an organized person and attentive to detail, this opportunity may be suitable for you.

Responsibilities:

• Follow up on the implementation of administrative decisions issued by the direct supervisor.
• Organize mail and daily appointments.
• Complete administrative tasks related to the workflow.
• Coordinate and organize meetings and appointments for the direct supervisor.
• Maintain transactions and manage files smoothly.
• Record and document meeting minutes.

Qualifications Required:

• Two-year diploma after high school in office management.
• Advanced customer service skills.
• Ability to use email management software.
• Good writing and typing skills on a computer.

Languages:

• Arabic (Advanced)
• English (Advanced)

About Us:
At Outdoor Factory MEA, we are a leading firm in the industry, committed to innovative projects and sustainable solutions. We are looking for a strategic and dynamic Construction Procurement Manager to join our vibrant team and play a key role in our growth.

Position Overview:
As the Construction Procurement Manager, you will ensure the effective procurement of materials and services vital to the success of our construction projects.

Key Responsibilities:

• Manage and optimize the supply chain
• Develop and maintain strong supplier relationships
• Conduct cost analyses to achieve budget targets
• Perform market research and price analysis to secure the best offers
• Collaborate with project teams to determine material needs

What We're Looking For:

• A degree in Engineering or Architecture
• A minimum of 15 years of experience in the construction industry
• Proven expertise in material site applications
• Experience with subcontractor contracts
• Excellent command of English
• Strong negotiation skills and a deep understanding of suppliers and subcontractors, particularly in Saudi Arabia and the Middle East
• Familiarity with import/export procedures for international procurement
• Analytical thinking and problem-solving abilities