Administrative Assistant📣 Job Ad

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Job Description
InPro, a pioneering Saudi tech venture studio, is seeking an Administrative Assistant Coop Trainee. This role involves supporting daily administrative tasks, coordinating communication, and assisting in project organization to ensure smooth operations. The position offers an opportunity to gain practical experience in a dynamic environment, contributing to impactful projects that shape industries and communities.

Requirements:

• Currently enrolled in a relevant academic program (*, business administration)
• Strong organizational and communication skills
• Proficiency in MS Office applications
• Must be located in Makkah City

Roles And Responsibilities:

• Assist in managing administrative tasks and documentation
• Coordinate meetings and communication between teams
• Support project organization and tracking
• Contribute to maintaining an efficient work environment

Benefits:

• Hands-on experience in a leading industry environment
• Mentorship from experienced professionals
• Opportunity to develop professional skills
• Potential for future career growth

Join FPICO Contracting as an Operations Manager!
This is an exciting opportunity to leverage your expertise in the general contracting sector to lead operational activities and ensure the success of our projects across the Kingdom of Saudi Arabia.

Key Responsibilities:

• Oversee the full execution of projects, ensuring compliance with technical specifications and approved schedules.
• Monitor the performance of operational departments, including Execution, Technical Office, Procurement, Estimation, and Public Relations.
• Manage and assign tasks to project teams to achieve efficiency in operational objectives.
• Prepare and review periodic reports for submission to senior management regarding execution and operations.
• Coordinate with various departments to ensure effective integration between technical and administrative teams.
• Control project costs and ensure adherence to approved budgets.
• Supervise planning, organization, quality, and occupational safety across all project sites.
• Develop operational policies and procedures to enhance overall performance.
• Represent the company in front of clients, government entities, consultants, and suppliers.

Qualifications & Experience:

• Minimum 15 years of experience in the general contracting field, including proven managerial or supervisory experience.
• Certified PMP or equivalent in project management.
• Bachelor’s degree in Civil or Architectural Engineering (preferred).
• Proven experience in managing large-scale projects, infrastructure, and buildings within the Kingdom.
• Proficiency in engineering and management software (Primavera – AutoCAD – MS Project – Excel – ERP Systems).
• Strong knowledge of contracts, tenders, cost estimation, and procurement management.
• Must be currently residing in Saudi Arabia with the ability to transfer sponsorship.
• Excellent command of Arabic and English (spoken and written).

About the Job:
The Finance Manager at Al Dail will play a crucial role in collaborating with senior management to formulate effective financial strategies. This position demands a deep understanding of managing extensive data, serving as a business partner, and making informed decisions based on regular financial reporting.

Position Objective:

• Lead financial planning, budgeting, and contract management within the Operations Sector.
• Ensure effective allocation, utilization, and control of operational budgets.
• Oversee the development and execution of contracts while ensuring compliance with financial and operational policies.
• Develop and implement strategies aimed at enhancing financial efficiency and resource optimization.
• Conduct financial analysis and risk assessments to promote effective decision-making and improve performance outcomes.
• Ensure timely and accurate financial reporting and performance analysis.
• Support operational planning by fostering efficiency, transparency, and accountability in financial and contractual activities.
• Provide leadership to the Financial & Contract Management team, promoting accountability, growth, and collaboration.
• Drive continuous improvement initiatives for better financial governance and contract management.
• Review existing systems and processes to identify enhancement opportunities.

Qualifications & Experience:

• Bachelor's / Master's degree (MBA) or equivalent in a related field.
• Certification in Advanced Financial Planning and Management (CFA) or an equivalent financial certification; additional training in Contract Management, Procurement, or Risk Management is advantageous.
• A minimum of 15+ years of relevant experience, including 5-6 years in a leadership or managerial role.
• Proven experience in budgeting, financial planning, and contract management within a large or complex organization.
• Expertise in financial control, cost analysis, and budget optimization.
• Experience in vendor and contract management, encompassing drafting, evaluation, and negotiation.
• Ability to coordinate with multiple stakeholders to ensure compliance and operational efficiency.
• Strong analytical, organizational, and problem-solving capabilities.
• Proficiency in financial management systems and Microsoft Office Suite (Excel, PowerPoint, Word).
• Bilingual proficiency in English and Arabic (written and spoken) is required.