Executive Assistant📣 Job Ad

Join flyadeal as an Executive Assistant!
As an integral part of our team, the Executive Assistant will provide vital support to our C-level leadership. This role focuses on ensuring smooth operations and effective communication within the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Record meeting minutes, track action items, and ensure timely follow-ups.
• Screen, prioritize, and manage incoming emails, calls, and correspondence.
• Prepare high-quality reports, presentations, and official correspondence.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between C-level executives and internal/external stakeholders.
• Maintain strict confidentiality when handling sensitive information.
• Organize and maintain filing systems, records, and administrative processes.
• Support special projects and provide administrative assistance as required.

Requirements:

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Bachelor’s degree or diploma in Business Administration or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in Arabic and English (written and spoken).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism, discretion, and confidentiality.

Join Our Team!
We are currently supporting a leading organisation in Saudi Arabia in the search for a high-performing Executive Assistant to the CEO.

About the Role:
This is a highly confidential hire and a critical role within the leadership team, requiring someone who thrives in a fast-paced, high-impact environment.

Key Responsibilities:

• Complex calendar and travel management across multiple time zones.
• Acting as a gatekeeper and key point of contact for senior stakeholders.
• Preparing presentations, reports, and executive communications.
• Supporting leadership meetings and tracking key action points.
• Handling highly confidential and sensitive information.
• Supporting on strategic projects and ad hoc initiatives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Proven experience supporting C-level executives as an EA.
• Strong communication skills in Arabic and English.
• Exceptional organisation and prioritisation skills.

Role Overview: We are seeking an organized and proactive Executive Assistant to support senior leadership, ensuring smooth operations, strategic coordination, and effective communication across the organization. The successful candidate will balance high-level administrative support with a collaborative approach, contributing to overall executive effectiveness.

Key Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and arrange travel arrangements with attention to detail and cost efficiency.
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials for the executive team.
• Screen, prioritize, and respond to emails and inquiries; handle confidential information with discretion and integrity.
• Coordinate cross-functional projects, track action items, and ensure deadlines are met.
• Schedule and organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
• Serve as an extension of the executive office, liaising with internal teams, partners, and stakeholders to ensure seamless communication.
• Identify opportunities to optimize processes, implement improvements, and enhance overall efficiency.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organizational, time management, and multitasking abilities with a proactive mindset.
• Strong written and verbal communication skills; professional demeanor and discretion with confidential information.
• Proficiency in calendar management, travel logistics, and MS Office or Google Workspace suite; adaptability to new tools.

Compensation And Benefits: Comprehensive rewards program for you and your family to recognize performance and support work-life balance.