Executive Secretary📣 Job Ad

Join Rotana Hotels as an Executive Secretary
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide executive secretarial and administrative support for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and documents as requested.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Maintain an updated calendar to facilitate appointment and meeting schedules.
• Organize travel and external business trips for the General Manager.
• Attend meetings, record minutes, and follow up on action items.

Skills Required:

• College diploma in secretarial training with relevant experience.
• Fluency in English (written and spoken).
• Computer literacy with typing skills of 60 wpm.
• Ability to deal with highly confidential matters.

About Rotana Hotels:
Since inception, Rotana has grown to be the region’s largest hospitality management company, managing over 100 properties throughout the Middle East, Africa, Eastern Europe, and Türkiye.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Join Flowserve as a Safety Manager!
Are you looking to make an impact in the field of safety, health, and environmental management? Flowserve is a leader in comprehensive flow control solutions, and we invite you to become part of our esteemed company, known for our culture of excellence and innovation.

Your Role:
You will be responsible for managing safety, health, and environmental programs while ensuring compliance with Flowserve and location standards. Key responsibilities include:

• Leading environmental, health, and safety activities through effective communication and motivation.
• Conducting rigorous incident investigations and coordinating safety training for all employees.
• Maintaining records of work-related injuries and illnesses to assist in developing health and safety countermeasures.
• Conducting audits and ensuring timely submission of environmental reports.
• Coordinating emergency evacuation procedures and training.

Requirements:
The ideal candidate will hold a BS or BA degree in a relevant field, accompanied by 8-10 years of experience in health, safety, and environmental roles, particularly within a manufacturing environment. You should possess excellent analytical, problem-solving, and organizational skills, alongside strong oral and written communication capabilities.

About Flowserve:
Flowserve is a global leader with a commitment to innovation and sustainability, operating in over 50 countries and employing more than 16,000 professionals. Our commitment to a safer world drives our continuous evolution and dedication to excellence. Whether you are looking to grow your career or to contribute to meaningful projects, Flowserve is where your talents will thrive.