Executive Secretary📣 Job Ad

Join Nesma United Industries as an Executive Secretary!
We are seeking a highly professional, intelligent, and well-communicated Executive Secretary to provide full administrative and secretarial support to C-Level executives. The ideal candidate must demonstrate excellent English communication skills, strong organizational abilities, and extensive experience in supporting senior leadership within a fast-paced corporate environment.

Responsibilities:

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

Skills & Competencies:

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

Education & Experience:

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

We are looking for a talented executive secretary to join our team in Mecca.

The ideal candidate will be responsible for organizing and managing the daily activities of the management office, ensuring that operations run smoothly and efficiently. This role will require strong organizational skills and the ability to handle multiple tasks, as well as excellent communication skills. The candidate must be able to work within a team and demonstrate a commitment to achieving the company's goals. The executive secretary will work closely with senior management and be the primary point of contact between management and staff.

Responsibilities:

• Managing the executive director's schedule and organizing appointments and meetings.
• Preparing and distributing necessary documents and reports prior to meetings.
• Facilitating communication between different departments within the organization.
• Providing daily administrative support, including managing phone calls and emails.
• Organizing company events and meetings.
• Assisting in budget preparation and financial reports.
• Updating and maintaining the employee database and administrative information.
• Ensuring that the office is well-equipped and operates efficiently.
• Providing support on special projects as needed.
• Performing additional tasks as required by management.

Preferred candidate:

• Previous experience as a secretary or in a similar administrative role.
• Exceptional organizational skills and the ability to manage time effectively.
• Strong verbal and written communication skills.
• Good proficiency in using office computer programs such as Microsoft Office.
• Ability to work under pressure and solve problems quickly.
• Ability to handle sensitive information with complete confidentiality.
• Adaptability to changing work environments and flexibility in handling tasks.
• Strong interpersonal skills and the ability to build positive working relationships.
• Proficiency in Arabic, and knowledge of English is considered an additional advantage.
• Attention to detail and the ability to maintain accuracy in work.

Join Vibe Media as a Freelance Videographer!
Vibe Media, a dynamic marketing and media agency, is seeking a skilled Freelance Videographer to collaborate on various projects in Makkah.

Responsibilities:

• Shooting professional Reels for clients
• Covering events, celebrations, and openings
• Creating social media–ready video content
• Ensuring high-quality output and meeting deadlines

Requirements:

• Proven experience in videography and Reels production
• Strong understanding of angles, movement, and framing
• Ownership of professional filming equipment
• Reliable, flexible, and detail-oriented
• A portfolio showcasing previous work is a plus

This is a freelance, project-based position based in Makkah. If you are passionate about videography and storytelling, we would love to hear from you!