Human Resources Payroll Administrator📣 Job Ad

About the Role

Kaizen Firm is seeking a diligent and detail-oriented Human Resources Payroll Administrator to join our team in Jeddah, Makkah, Saudi Arabia. This full-time position is crucial for ensuring the accurate and timely processing of monthly payroll, maintaining comprehensive employee records, and providing essential day-to-day HR administrative support. The role is responsible for ensuring employees are compensated correctly and in full compliance with Saudi Labour Law and GOSI requirements, while also supporting recruitment coordination, onboarding processes, benefits administration, and overall HR compliance activities.

Key Responsibilities

• Process monthly payroll accurately and on time, encompassing salaries, overtime, allowances, deductions, and end-of-service benefits.
• Ensure strict adherence to Saudi Labour Law, GOSI regulations, and all applicable expatriate employment requirements.
• Prepare payroll journals for finance posting and conduct monthly reconciliations of payroll-related accounts.
• Address employee payroll inquiries and resolve any discrepancies in a timely and professional manner.
• Maintain comprehensive payroll records and generate regular payroll reports for management review.
• Maintain accurate and confidential employee records, including employment contracts, personal information, attendance, leave records, and performance documentation.
• Update HR systems with all employee changes, such as new hires, transfers, promotions, salary adjustments, and terminations.
• Prepare essential HR-related documentation, including employment letters, salary certificates, and No Objection Certificates (NOCs).
• Ensure all employee records comply with internal company policies and local regulatory requirements.
• Coordinate recruitment activities, including posting job vacancies, scheduling interviews, preparing offer letters, and managing candidate communications.
• Manage the onboarding process, including collecting necessary documentation, coordinating system access requests, and facilitating new employee orientation.
• Support the processing of expatriate visas and work permits in collaboration with relevant stakeholders.
• Assist with employee offboarding procedures, including the calculation of final settlements and the preparation of exit documentation.
• Administer employee benefits programs, such as medical insurance, annual leave, sick leave, and other statutory entitlements.
• Maintain accurate leave balances within the HR system and process all leave requests efficiently.
• Liaise with insurance providers for matters concerning enrollments, policy updates, deletions, and claims administration.
• Ensure compliance with Saudi Labour Law, Ministry of Human Resources regulations, and Saudization requirements.
• Prepare various HR reports, including headcount, turnover, overtime, and workforce localization metrics.
• Support internal and external audits by maintaining organized and accurate documentation.
• Uphold strict confidentiality of all employee information and HR records at all times.

Qualifications and Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a closely related field.
• A minimum of 2 to 4 years of dedicated HR administration and payroll experience within the Saudi Arabian market.
• A strong and current understanding of Saudi Labour Law, GOSI regulations, and Saudization requirements.
• Proven experience utilizing HRIS and payroll systems; experience with SAP HR or equivalent platforms is highly preferred.
• Advanced proficiency in Microsoft Excel, specifically for payroll processing and HR reporting tasks.
• Demonstrated high level of accuracy, professionalism, discretion, and integrity in handling sensitive information.
• Excellent verbal and written communication skills in both Arabic and English.
• Previous experience with expatriate visa and work permit processes is considered a significant advantage.

Required Skills

• SAP HR
• Microsoft Excel
• Communication (Arabic and English)

Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role may involve duties extending to the city of Makkah. The ideal candidate will possess 2-5 years of relevant experience.