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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMakkah
About the Role
As a Receptionist & Administrative Coordinator (Saudi Talent) based in Jeddah, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

How You Will Make an Impact
  • Reception & Front Desk Operations
    • Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
    • Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
    • Coordinate visitor access, meeting room bookings, and hospitality arrangements.
    • Maintain a clean, organized, and professional reception area in line with corporate standards.
  • Office & Administrative Support
    • Support daily administrative operations to ensure smooth office functionality.
    • Act as the primary administrative contact for employees regarding office-related requests.
    • Coordinate internal communications, documentation, and basic record-keeping.
    • Assist with meeting coordination, scheduling, and preparation of administrative materials.
  • Facilities, Supplies & Coordination
    • Coordinate office supplies, procurement requests, and vendor services.
    • Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
    • Liaise with internal teams and external vendors to address administrative and facility-related needs.
    • Ensure compliance with company policies, procedures, and administrative standards.
    • Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed
  • Education & Experience
    • Bachelor’s degree in Business Administration or a related field.
    • Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
    • Experience in an industrial, corporate, or professional services environment is an advantage.
  • Skills & Competencies
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    • Experience with SAP or similar ERP systems is preferred.
    • Strong organizational, multitasking, and time-management skills.
    • Professional appearance with strong interpersonal and customer service skills.
    • Ability to work independently and collaboratively within a diverse team.
    • Fluent in English and Arabic, both written and spoken.
    • Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
    • Comfortable working in a multicultural, multinational corporate environment.
    • Eager to learn, grow, and contribute to long-term organizational success.

Requirements

  • For Saudis Only
  • Requires 2-5 Years experience

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Join Our Team as a Front Office Receptionist!
At Proleaders Company, we pride ourselves on providing innovative and effective training solutions for institutions and individuals. We're dedicated to empowering everyone through skill development with our tailored training programs that meet labor market demands.

Job Overview:
This full-time position is based at our headquarters in Al-Mohammedia. The Front Office Receptionist will be responsible for welcoming visitors, handling phone calls, managing correspondence, and scheduling appointments. The successful candidate will ensure the reception area is organized and neat, delivering excellent customer service while supporting administrative operations as needed.

Responsibilities:
  • Greet and assist visitors.
  • Handle incoming phone calls and direct them accordingly.
  • Perform clerical tasks such as managing correspondence and scheduling appointments.
  • Maintain a tidy reception area.
  • Deliver exceptional customer service.
  • Support administrative tasks when necessary.
Qualifications:
  • Proficient in telephone etiquette and reception duties.
  • Excellent administrative skills, including scheduling and organizing.
  • Outstanding communication and customer service skills.
  • Able to multitask and maintain professionalism in a fast-paced environment.
  • Proficient in using office equipment and basic computer applications.
  • Preferred prior experience in a similar role.
  • Bachelor’s degree or equivalent experience in office management or a related field.

breifcase2-5 years

locationMakkah

6 days ago