Receptionist

Join Our Team as a Receptionist
We are seeking a well-organised and personable individual to join our real estate organization as a Receptionist. In this pivotal role, you will be the first point of contact for visitors, clients, and colleagues, ensuring a welcoming and professional environment at our front desk. If you thrive on delivering exceptional customer service, have strong communication skills, and take pride in creating a positive first impression, we encourage you to apply.

Key Responsibilities:

• Greet visitors, clients, and staff in a friendly and professional manner, providing assistance and guidance as needed.
• Manage the switchboard and handle incoming calls, directing enquiries to the appropriate team members efficiently.
• Maintain the reception area, ensuring it is clean, tidy, and presentable at all times.
• Coordinate with internal departments to schedule and prepare meeting rooms for appointments and events.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Support administrative tasks such as data entry, filing, and document management.
• Assist with calendar management, visitor logs, and related security procedures.
• Provide accurate information about the company’s services, office procedures, and facilities to visitors and callers.
• Champion a client-centric approach and ensure all visitors receive excellent service in line with our company values.

Essential Qualifications:

• Previous experience in a receptionist, front desk, or customer service role is preferred.
• Excellent verbal and written communication abilities, with a polite and professional demeanour.
• Strong organisational skills and attention to detail, with the capacity to multitask in a busy environment.
• Proficiency with Microsoft Office Suite and familiarity with office equipment.
• Ability to respond to enquiries confidently and resolve minor issues independently.
• Fluency in English is essential; additional language skills are considered an asset.

Key Skills:

• Excellent interpersonal skills to establish rapport with visitors and colleagues.
• A proactive and adaptable approach, with the ability to prioritise tasks and remain composed under pressure.
• Strong customer focus, with a positive attitude and commitment to providing high-quality service.
• Team-oriented mindset, supporting colleagues and contributing to a harmonious office environment.
• Demonstrates reliability, punctuality, and a professional appearance.

If you are passionate about delivering exceptional first impressions and eager to contribute to a welcoming and efficient office environment within the real estate industry, we invite you to submit your application.

About the Role
As a Receptionist & Administrative Coordinator (Saudi Talent) based in Jeddah, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

How You Will Make an Impact

• Reception & Front Desk Operations
  • Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
  • Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
  • Coordinate visitor access, meeting room bookings, and hospitality arrangements.
  • Maintain a clean, organized, and professional reception area in line with corporate standards.
• Office & Administrative Support
  • Support daily administrative operations to ensure smooth office functionality.
  • Act as the primary administrative contact for employees regarding office-related requests.
  • Coordinate internal communications, documentation, and basic record-keeping.
  • Assist with meeting coordination, scheduling, and preparation of administrative materials.
• Facilities, Supplies & Coordination
  • Coordinate office supplies, procurement requests, and vendor services.
  • Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
  • Liaise with internal teams and external vendors to address administrative and facility-related needs.
  • Ensure compliance with company policies, procedures, and administrative standards.
  • Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed

• Education & Experience
  • Bachelor’s degree in Business Administration or a related field.
  • Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
  • Experience in an industrial, corporate, or professional services environment is an advantage.
• Skills & Competencies
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience with SAP or similar ERP systems is preferred.
  • Strong organizational, multitasking, and time-management skills.
  • Professional appearance with strong interpersonal and customer service skills.
  • Ability to work independently and collaboratively within a diverse team.
  • Fluent in English and Arabic, both written and spoken.
  • Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
  • Comfortable working in a multicultural, multinational corporate environment.
  • Eager to learn, grow, and contribute to long-term organizational success.

Ninja is looking for a friendly and professional Receptionist to be the first point of contact for our clients and visitors. The ideal candidate will have strong communication skills and a welcoming demeanor to create a positive first impression while effectively managing administrative tasks.

Key Responsibilities:

• Greet and welcome guests as they arrive, ensuring a warm and courteous reception experience
• Coordinate internal company events and activities
• Assist employees with basic administrative support
• Handle and coordinate with suppliers and service providers
• Support office operations and help with general office tasks
• Ensure the reception area is tidy and presentable at all times

Requirements:

• Proven experience as a Receptionist or in a similar role
• Excellent communication skills, both verbal and written
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office Suite and office management software
• Professional appearance and demeanor
• High school diploma or Bachelor degree in business Administration or related field