Secretary📣 Job Ad

in The Grandeur Co.

2 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Makkah

Join The Grandeur Co. as a Secretary!
We are seeking a dedicated Secretary to provide high-level administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for the smooth and efficient management of the executive office.

Key Responsibilities:

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
Screen incoming calls, emails, and requests; prioritize and handle them professionally.
Organize and attend meetings, take minutes, and ensure follow-up on action items.
Maintain confidentiality and handle sensitive information with discretion.
Coordinate communication between the CEO and other departments or external partners.
Assist in the preparation of board meetings, reports, and executive-level events.
Maintain files and records in an organized and accessible manner.
Track deadlines to ensure the CEO is informed and well-prepared at all times.
Handle other administrative duties and special projects as assigned by the CEO.

Skills Required:

Minimum of 25 years of experience in a similar role, preferably in executive-level support.
Excellent verbal and written communication skills in English and Arabic.
Strong organizational, time management, and problem-solving skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
High level of professionalism and integrity.
Ability to work under pressure.

Requirements

No experience required

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Secretary

📣 Job Ad

Parsons Corporation

Full-time

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
Preparing professional presentations to articulate design concepts for executive-level review.
Reviewing submission packages to ensure completeness for presentation readiness.
Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
Acting as the main liaison among project teams, design managers, and executive leadership.
Maintaining version control of decisions, feedback, and design revisions.
Identifying and addressing potential risks to the review schedule and workflow.
Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

Thorough understanding of architectural and engineering design lifecycles and document workflows.
Exceptional organizational and time management skills to handle competing priorities.
Proven ability to engage with senior executives and deliver outcomes amid challenges.
Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

0-1 years