Job Description: Administrative Supervisor - Cosmetic Clinic

Job Objective

Supervising the daily administrative operations in the cosmetic clinic to ensure efficient workflow, improve the quality of service provided to clients, and support the medical and administrative team to achieve the clinic's goals.

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Main Tasks and Responsibilities

1. Managing Daily Operations

• Supervising reception and customer service staff.

• Monitoring workflow in non-medical departments and ensuring compliance with policies.

• Monitoring the appointment schedule and coordinating doctors' and technicians' times.

• Addressing daily issues and resolving them promptly.

2. Staff Management

• Distributing daily tasks and monitoring their performance.

• Evaluating staff performance and submitting reports to senior management.

• Training new employees on systems and procedures.

• Ensuring employees adhere to the dress code and work behaviors.

3. Customer Service

• Ensuring clients are welcomed in a professional and elegant manner.

• Following up on complaints and feedback and addressing them immediately.

• Supervising the quality of the customer experience from entry to service completion.

• Supporting loyalty campaigns and customer satisfaction surveys.

4. Monitoring Systems and Records

• Supervising the appointment scheduling, billing, and daily reporting systems.

• Organizing and maintaining administrative data and files.

• Monitoring and updating electronic system permissions.

5. Administrative Coordination

• Coordinating between medical and administrative departments to achieve smooth workflow.

• Following up on the clinic's needs for office supplies and print materials.

• Preparing weekly and monthly reports on administrative performance.

6. Compliance Monitoring

• Ensuring the implementation of quality policies, patient safety, and privacy.

• Adhering to the Ministry of Health's regulations and requirements.

• Monitoring employee attendance and compliance with regulations.

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Required Qualifications

• Bachelor's degree in Business Administration, Hospital Management, or a similar field.

• 2–5 years of experience in management, preferably in cosmetic clinics or the medical sector.

• Proficiency in English.

• Proficiency in using clinic systems and administrative systems.

• Strong communication, leadership, and problem-solving skills.

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Essential Skills

• Supervisory and team leadership skills.

• Ability to manage multiple tasks simultaneously.

• High organizational and coordination skills.

• Excellent customer service skills.

• Quick decision-making ability.

Job Application - Organizational Secretary / Operations Manager We are Abdulaziz Saleh Al-Rumaih Trading Company, a startup working in the field of investment, technology, and auctions. We are looking for a practical person to handle the organization and operations from the beginning and be part of building the structure from scratch. Job Title: Organizational Secretary / Operations Manager (depending on experience) Responsibilities: - Organizing daily tasks and managing appointments and files. - Following up on tasks between departments and ensuring their completion. - Preparing concise and clear reports on workflow. - Establishing clear operating mechanisms and developing them over time. - Receiving tasks from management and executing them without delay. - Supervising and regulating the company's daily operations. Requirements: - A organized person, works efficiently, and knows how to manage their time. - Previous experience in organization or operations. - High ability to follow up and commitment. - Adaptable and able to understand a startup environment that is not complicated but has work and responsibility. Benefits: - A comfortable and clear work environment. - Opportunities for growth and development. - An opportunity to build the company's system from the beginning.

Here's the resulting JSON: { "originalTextLanguage": "Arabic", "translatedText": "We are an institution looking for a full-time employee for the morning period to:
:
Manage the relationship with educational institutions by understanding their needs, effective communication, and overseeing measurement operations, supervising the product delivery process, which enhances customer satisfaction.

Tasks and Responsibilities:
1. Communicate with educational institutions to understand their specific needs and requirements (graduation gowns, graduation sashes, etc.).
2. Coordinate and supervise school visits for measurement operations (without carrying them out personally).
3. Supervise the delivery process of orders to schools and ensure product quality and timely delivery.
4. Address any feedback or inquiries from schools and work on finding appropriate solutions.


Required Qualifications:
• Previous knowledge in customer service or account management (preferably in the fashion or education field).
• Excellent communication skills and the ability to build professional relationships.
• Excellent organization and the ability to coordinate multiple appointments." }