Administrative Assistant

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
  • Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies and ensure timely resolution.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records, documents, and contracts.
  • Coordinate with HR for onboarding, offboarding, and document submissions.
  • Assist HR for letters for employees (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.
  • Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:

• 1–2 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
• Ability to handle government correspondence and formal documentation.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite.
• Ability to work independently and manage multiple tasks efficiently.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

Join Our Team as an Administrative Assistant!
We are Abdullah A. Alfallaj Law Firm (AAF&Partners), located in Riyadh. We are currently seeking a dedicated Administrative Assistant to provide essential support to our executive staff and ensure the smooth operation of our office.

Role Responsibilities:

• Provide administrative and clerical support to the executive team.
• Manage schedules and coordinate meetings.
• Respond to phone calls and emails in a professional manner.
• Organize and maintain documents and files.
• Support daily activities and projects as required.

Qualifications:

• Proficiency in administrative assistance and clerical tasks.
• Strong communication and professional phone etiquette.
• Experience with executive administrative tasks is advantageous.
• Effective time management and task prioritization capabilities.
• Familiarity with office software tools and basic computer skills.
• Strong problem-solving and interpersonal skills.
• Prior experience in a similar role is preferred but not mandatory.
• A bachelor’s degree or equivalent qualification is a plus.

We welcome applications from all qualified candidates who are eager to contribute to our firm’s success.

An administrative employee is responsible for recording the check-in and check-out of clients, ensuring the readiness of available and occupied units, organizing reservations in booking programs, marketing the units to companies and others, working with tourism companies and other administrative businesses, and supervising workers if required.