Executive Secretary📣 Job Ad
in Sabil | سابل
about 21 hours ago
about 21 hours agoShare
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Riyadh |
About the Role:
Support SABIL’s Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.
Executive Office Management
Executive Support
Continuous Improvement
Support SABIL’s Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.
Executive Office Management
- Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
- Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
- Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
- Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
- Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.
Executive Support
- Demonstrate accuracy and attention to detail in completing expense reports.
- Compose and prepare confidential correspondence with precision.
- Arrange complex travel plans, itineraries, and agendas.
- Plan, coordinate, and enforce adherence to the executive’s schedule.
- Research, prioritize, and follow up on incoming issues addressed to the executive.
- Provide a bridge for smooth communication between the executive office and internal departments.
- Complete critical aspects of deliverables with a hands-on approach.
- Maintain and organize executive files, records, and documents.
Continuous Improvement
- Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.
Requirements
- Open for all nationalities
- No experience required
