Office Manager📣 Job Ad

A leading Real Estate Company in Riyadh is seeking an Office Manager to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
• Handle day-to-day administrative matters, documents, and visitor interactions independently.
• Manage CEO’s travel arrangements, meeting schedules, and incoming communications.
• Prepare information, reports, and data required for the CEO’s internal and external meetings.
• Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
• Maintain secure and effective filing and data management systems for the CEO office.
• Ensure office equipment, resources, and logistics are available and well-maintained.
• Ensure compliance with company policies, standards, and reporting requirements.
• Contribute to continuous improvement of office systems and practices.

Requirements:

• Diploma or Bachelor’s degree in a relevant field.
• 35 years of experience in a similar Office Manager or Executive Assistant role.
• Advanced proficiency in Arabic & English (spoken and written).
• Strong organizational, communication, and multitasking skills.
• High sense of urgency, professionalism, and confidentiality.
• Ability to adapt to a dynamic executive schedule and travel requirements.

Join our team as an Office Manager at J:OIL.
As an Office Manager, you will play a crucial role in ensuring effective and rapid communication between the company's branches, showrooms, and both external and internal offices.

Key Responsibilities:

• Organize executive agendas and assist in planning appointments, meetings, and conferences.
• Reserve and prepare meeting rooms for the direct supervisor.
• Send invitations and welcome attendees for the direct supervisor’s meetings.
• Take notes during meetings and prepare and distribute meeting minutes.
• Efficiently store and retrieve documents and files.
• Maintain integrity and confidentiality in handling different types of data.
• Draft correspondence in both Arabic and English to a high standard.

Qualifications:

• Bachelor’s degree.
• A minimum of 10 years of practical experience in the relevant job field.
• Proficiency in Arabic (spoken and written) and a good level of English.

About the Job
The Office Manager at Al Tamimi & Company plays a crucial role in ensuring smooth and efficient office operations. Reporting directly to the Director of Administration and the Head of Office, this professional is responsible for a wide range of administrative duties, focusing on enhancing the firm's strategic objectives and vision.

Key Responsibilities:

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

Requirements:

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

Al Tamimi & Company is committed to promoting diversity and creating an inclusive workplace. We welcome applications from candidates with different backgrounds, including those with disabilities.