Office Manager📣 Job Ad

Join our team as an Office Manager at Al-bilad Co. for Consultancies & Solutions! We are seeking a skilled professional to handle the organization of daily office operations and support senior management effectively.

Job Objective:
To organize the daily administrative operations of the office, coordinate work schedules, and support senior management in efficiently executing tasks.

Key Duties and Responsibilities:

• Organize appointments and meetings and maintain the agenda.
• Prepare and draft official letters and correspondence.
• Coordinate internal and external communications.
• Maintain and archive documents and files in an organized manner.
• Oversee daily administrative and logistical office tasks.

Requirements:

• 3+ years of experience in administrative work or an executive secretarial role.
• Proficiency in computer applications (*, Word, Excel, Outlook).
• Excellent communication and organizational skills.
• Ability to work under pressure and maintain confidentiality.

Join our team as an Office Manager at J:OIL.
As an Office Manager, you will play a crucial role in ensuring effective and rapid communication between the company's branches, showrooms, and both external and internal offices.

Key Responsibilities:

• Organize executive agendas and assist in planning appointments, meetings, and conferences.
• Reserve and prepare meeting rooms for the direct supervisor.
• Send invitations and welcome attendees for the direct supervisor’s meetings.
• Take notes during meetings and prepare and distribute meeting minutes.
• Efficiently store and retrieve documents and files.
• Maintain integrity and confidentiality in handling different types of data.
• Draft correspondence in both Arabic and English to a high standard.

Qualifications:

• Bachelor’s degree.
• A minimum of 10 years of practical experience in the relevant job field.
• Proficiency in Arabic (spoken and written) and a good level of English.

About the Job
The Office Manager at Al Tamimi & Company plays a crucial role in ensuring smooth and efficient office operations. Reporting directly to the Director of Administration and the Head of Office, this professional is responsible for a wide range of administrative duties, focusing on enhancing the firm's strategic objectives and vision.

Key Responsibilities:

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

Requirements:

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

Al Tamimi & Company is committed to promoting diversity and creating an inclusive workplace. We welcome applications from candidates with different backgrounds, including those with disabilities.