Receptionist📣 Job Ad

Job Summary:
The Office Receptionist will serve as the first point of contact at ASK Solutions' office in Riyadh, ensuring a professional, organized, and welcoming front-desk experience. The role includes administrative support across departments, visitor management, and day-to-day coordination to maintain smooth office operations. The ideal candidate will be detail-oriented, personable, and able to thrive in a fast-paced environment while representing the company’s values and professionalism.

Key Responsibilities:

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception and common areas in a clean, organized condition.
• Receive, sort, and distribute mail and deliveries.
• Manage calendars, schedule meetings, and assist with meeting room setups.
• Maintain office security by enforcing safety procedures and issuing visitor access passes.
• Provide administrative support, including data entry, filing, and document handling.
• Coordinate with various departments to support routine business functions.
• Monitor and manage office supply stock and place orders as needed.
• Address basic inquiries and guide visitors to appropriate personnel or departments.

Qualifications and Selection Criteria:

• High school diploma (Bachelor’s degree preferred).
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong communication skills, both written and verbal.
• Excellent organizational and multitasking abilities.
• Presentable and professional demeanor.
• Ability to handle front-desk operations with discretion and professionalism.
• Strong customer service orientation.
• Ability to prioritize tasks and remain calm under pressure.
• Fluent in both English and Arabic.

Who we are
At Stella Stays, we’re not just another hospitality brand - we’re building the future of living. We’ve reimagined what it means to feel at home, creating tech-driven, beautifully designed spaces that people actually want to live in, whether for a few days or a few months.

About the role:
Stella Stays is seeking a highly motivated and customer-focused individual to join our team as a Front Desk Receptionist. The ideal candidate will be responsible for delivering a world-class hospitality experience to guests, executing front desk operations, and collaborating with both on-site and headquarters teams to efficiently resolve any issues that may arise. This role requires a commitment to providing outstanding customer service, problem-solving skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities:

• Greet and assist guests throughout the booking process with personalized service.
• Register guests and guide them through digital check-in/check-out procedures for a seamless experience.
• Enhance the guest experience by providing VIP treatments, guest gifts, and personalized touches.
• Address and resolve guest issues in a positive and timely manner.
• Support the guest experience and Reservations team with on-ground assistance while maintaining a positive company culture.
• Prepare training manuals and SOPs for the team.
• Foster relationships with building staff, vendors, and cross-functional teams.

Requirements:

• High school diploma or equivalent, with further education in hospitality or customer service preferred.
• Proven customer service experience in a similar role.
• Excellent communication skills, both written and verbal, in English and Arabic.
• Strong organizational skills and attention to detail.
• Ability to work flexible hours, including evenings, weekends, and holidays.
• Basic computer skills, including proficiency with Microsoft Office and property management systems.

Join Awtad as a Building Receptionist!
Awtad, a premier real estate company in Saudi Arabia, is seeking a dedicated and personable Building Receptionist to join our team. In this role, you will serve as the face of the company, creating a positive first impression for all visitors and ensuring smooth operations at the front desk of our building.

Your Responsibilities:

• Greet and assist visitors, tenants, and clients courteously and professionally.
• Answer, screen, and forward incoming phone calls while providing accurate information.
• Monitor and manage visitor access, ensuring security protocols are followed.
• Maintain a clean and organized reception area, reflecting a welcoming atmosphere.
• Handle inquiries and direct them to the appropriate department as necessary.
• Assist with scheduling appointments and coordinating meetings within the building.
• Manage incoming and outgoing correspondence, including mail and packages.
• Provide general administrative support to various departments as needed.
• Coordinate with maintenance and service teams to address building-related issues promptly.
• Assist in preparing reports, presentations, and other documents as required.
• Stay informed about the building, its services, and company policies to assist tenants effectively.
• Build and maintain positive relationships with tenants and colleagues.

Requirements:

• High school diploma or equivalent qualification required; additional education in office administration or hospitality is a plus.
• Proven experience as a Receptionist or in a similar customer-facing role.
• Exceptional communication skills, both verbal and written.
• Professional appearance and demeanor.
• Strong organizational and multitasking skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency in MS Office applications and office equipment.
• Excellent problem-solving capabilities and attention to detail.
• Able to work effectively both independently and as part of a team.
• Flexibility to adapt to changing situations and priorities.
• Knowledge of the real estate industry is beneficial.
• Fluency in Arabic is an advantage; proficiency in English is required.

Benefits:

• Comprehensive Health Insurance
• Training and Professional Development
• Performance-based Bonus
• Paid Time Off