Secretary

We are looking for a reliable and organized Executive Assistant to support daily office operations. The job will be partially remote and requires the ability to work 3 or more days a week at multiple locations including Al-Ghadir, King Fahd, Al-Narjis, and Al-Olaya. Duties include administrative work, scheduling appointments, preparing documents, assisting with communications, and other daily administrative tasks. Proficiency in English is required, as well as the ability to use Microsoft Office programs (PowerPoint, Excel, Word), and the ability to commute to different locations and attend external meetings.

Requirements:

• Residency in Riyadh with the ability to commute daily.

• Full proficiency in Arabic in reading, writing, and speaking.

• Strong proficiency in English in reading, writing, and speaking.

• Good computer skills, especially in PowerPoint, Excel, and Word.

• Organized personality, initiative, and attention to detail.

• Flexibility to work from different offices on different days.

Responsibilities:

• Managing schedules for executive management.

• Assisting in preparing for meetings.

• Replying to emails and document requests.

• Preparing presentations, meeting notes, and documents.

• Any daily tasks related to office operations.

Qualifications:

• Bachelor's degree or equivalent work experience.

• Proficiency in using Microsoft Office Suite.

• Experience in managing multiple priorities, administrative coordination, and logistics.

• High organizational skills, attention to detail, and the ability to work on multiple tasks with precise follow-up.

• Strong written and verbal communication skills in both Arabic and English.

Join Riyadh Exhibitions Company as a Secretary / Manager Assistant!
We are seeking a highly organized and proactive individual to support our Operations Manager. This role requires strong administrative, technical, and communication skills to ensure smooth business operations and successful execution of exhibitions.

Major Duties and Responsibilities:

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

Qualifications:

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

Join Taib as a Secretary
Taib is one of the leading companies in the healthcare sector in Saudi Arabia, established in 2018. We provide a variety of services including home healthcare, ambulance services, and corporate wellness programs. As we expand our operations, we seek a dedicated Secretary to support our senior management team.

Job Summary:
The Executive Secretary will provide direct administrative support to senior management by managing calendars, coordinating meetings, and handling sensitive documents. This role requires strong communication skills and a high level of professionalism.

Key Responsibilities:

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence professionally.
• Maintain organized filing systems.
• Coordinate travel arrangements and logistics.
• Act as a liaison between executives and stakeholders.
• Support report preparation and maintain confidentiality.

Qualifications and Skills Required:

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in an executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficient in Microsoft Office.
• Strong organization and detail-oriented skills.

What We Offer:
At Taib, we value our employees and offer competitive salaries, benefits, and opportunities for career development in a collaborative environment.