وظائف سكرتير تنفيذي في السعودية

Join Meem Co. for Hotel Management and Operation as an Executive Secretary!
As a key player in our organization, you will provide direct administrative and organizational support to our senior management, ensuring the efficient and professional conduct of daily office operations while maintaining confidentiality of information.

Main Tasks and Responsibilities:

• Correspondence Management:
  • Manage letters and emails, ensuring a timely response or forwarding to the appropriate authorities.
  • Draft official letters, management reports, and internal memos.
• Meeting Coordination:
  • Organize agendas, schedule meetings, and prepare minutes.
  • Ensure all required documents and presentations are available prior to meetings.
• Time and Appointment Management:
  • Organize the Executive Director's agenda and maintain a schedule of appointments.
  • Follow up on commitments and remind management as necessary.
• File Organization:
  • Establish an effective archiving system for both paper and electronic files.
  • Ensure confidentiality and easy retrieval of documents.
• Visitor and Call Service:
  • Welcome visitors and provide appropriate support.
  • Answer and direct phone calls professionally.
• General Administrative Support:
  • Prepare PowerPoint presentations, spreadsheets, and periodic reports.
  • Facilitate communication between senior management and employees.

Job Requirements:

• Educational Qualifications: Diploma or Bachelor's degree in Business Administration or equivalent.
• Experience: At least one year of experience as an Executive Secretary or equivalent.
• Skills:
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite.
  • Ability to manage time effectively and prioritize tasks.
  • Maintain confidentiality of sensitive information.
  • Tactful and professional demeanor in all interactions.

Join Our Team as an Executive Secretary at SSCL!

Are you a highly organized individual with a knack for supporting senior executives? At Saudi Service Company Limited (SSCL), we are seeking an Executive Secretary to provide high-level administrative and secretarial support to our leadership team. SSCL is a leader in service provision in Saudi Arabia, specializing in maintenance operations and facility management across various sectors.

Job Purpose:
As an Executive Secretary, your main responsibility will be to manage communications, schedules, and documentation for our executives, ensuring the efficiency of organizational operations.

Key Accountabilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence and official documentation.
• Handle incoming and outgoing communications with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential records.
• Coordinate travel arrangements and logistics for executive leadership.
• Assist in the preparation of board meetings and presentations.
• Track deadlines and follow up on pending tasks to ensure timely execution.
• Liaise with internal departments and external stakeholders for smooth communication.
• Maintain confidentiality and ensure compliance with company policies.
• Identify process improvement opportunities in executive support.

Job Specifications:
Minimum Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Diploma holders with extensive relevant experience may be considered.

Minimum Experience:

• 3–5 years of experience as an Executive Secretary or in a senior secretarial role.

Key Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite.
• Ability to manage sensitive information with discretion.
• Detail-oriented with high accuracy in documentation.
• Problem-solving and multitasking abilities under pressure.

Join us at SSCL and be part of a team committed to excellence and innovation in facility management!

Join Our Team as an Executive Secretary!

Faheem Certified Public Accountants is seeking a highly organized and proactive Executive Secretary to support our Managing Partner at our Jeddah office. This full-time, on-site position is an exciting opportunity for early-career Saudi professionals to thrive in a professional services environment.

About Us:
We are a leading professional services firm in Saudi Arabia, specializing in accounting, financial, and management services. Our commitment is to contribute to the growth of the business ecosystem in the Kingdom through tailored solutions and exceptional client service.

Role Overview:
The Executive Secretary will provide direct executive and administrative support to ensure efficient daily operations. Key responsibilities include:

• Managing daily calendars, appointments, and travel arrangements.
• Coordinating emails, phone calls, and official correspondence.
• Preparing reports, presentations, and business documents.
• Organizing meetings and recording minutes.
• Maintaining confidential files and documentation.
• Supporting administrative and strategic initiatives.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree/Diploma in Business Administration or a related field.
• 0 to 3 years of relevant experience; fresh graduates are encouraged to apply.
• Excellent communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• A high level of professionalism and attention to detail.

This position is preferable for Saudi nationals, providing an excellent platform for personal growth and exposure to executive-level operations within a prestigious firm.