وظائف سكرتير تنفيذي في السعودية

About Pattis International:
Pattis International is a premier organization managing a wide range of restaurants and food & beverage brands throughout Saudi Arabia and beyond. Best known for our flagship Pattis Restaurant, we pride ourselves on curating innovative dining experiences, high-end catering, and event management services. With a commitment to culinary excellence and artistic presentation, Pattis International continues to redefine hospitality standards across the region.

Position Summary:
We are seeking a highly skilled and proactive Executive Secretary to support our executive leadership team. This is a full-time, on-site position based in Al Khobar, requiring exceptional organizational, communication, and multitasking abilities. The ideal candidate will ensure smooth and efficient daily operations while maintaining strict confidentiality and professionalism.

Key Responsibilities:

• Provide high-level administrative support to the MD, including calendar management, travel arrangements, and meeting coordination.
• Draft, review, and manage official correspondence, reports, and presentations.
• Maintain and organize confidential records and documents.
• Coordinate internal and external communications on behalf of the MD.
• Manage logistics for meetings, conferences, and business functions.
• Liaise with internal departments and external stakeholders professionally.
• Handle company secretarial duties including minutes of meetings, legal documentation, and compliance support.
• Perform clerical tasks such as filing, data entry, and document preparation.
• Support executives in ad-hoc projects and tasks as required.

Required Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role (minimum 5+ years preferred).
• Strong knowledge of executive-level administrative and company secretarial practices.
• Excellent written and verbal communication skills in Arabic & English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Exceptional organizational and time-management skills.
• Strong attention to detail and discretion with confidential information.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

What We Offer:
A dynamic and prestigious working environment in the hospitality industry, opportunities for career growth within a rapidly expanding company, and a competitive compensation and benefits package.

About the Role:
Support SABIL’s Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
• Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
• Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.

Executive Support

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and enforce adherence to the executive’s schedule.
• Research, prioritize, and follow up on incoming issues addressed to the executive.
• Provide a bridge for smooth communication between the executive office and internal departments.
• Complete critical aspects of deliverables with a hands-on approach.
• Maintain and organize executive files, records, and documents.

Continuous Improvement

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.