Sales Specialist📣 Job Ad

Join GS Construction Arabia Co. Ltd as a PMT Secretary!
Are you ready to take your administrative skills to the next level in the oil and gas industry? We are looking for an experienced individual to manage and coordinate all administrative tasks for our Project Management Team. This is a full-time onsite role located in Jubail, Saudi Arabia.

Roles & Responsibilities:

• Manage and coordinate all administrative tasks for the Project Management Team, ensuring seamless communication and workflow.
• Prepare and distribute meeting agendas, minutes, and reports, ensuring all stakeholders are informed and aligned.
• Act as the primary point of contact for internal and external stakeholders, fostering professional relationships and effective communication.
• Maintain an organized filing system for project documentation, ensuring easy retrieval and compliance with regulatory standards.
• Assist in scheduling and logistics for project meetings and events, optimizing team productivity and engagement.
• Track project deadlines and deliverables, providing reminders and updates to ensure timely completion of tasks.
• Implement and maintain project management software and tools, ensuring team members are trained and proficient.
• Continuously seek ways to improve administrative processes and efficiency within the Project Management Team.

Desired Candidate Profile:

• Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Minimum of 10 years experience with Saudi Aramco PMT as administrative and secretarial support.
• Professional certification in Project Management (*, PMP, CAPM) is a plus.
• Industry-relevant experience to provide context and understanding.
• Proficiency in English; additional language skills are an advantage.
• A proactive approach to problem-solving, capable of anticipating needs and acting independently.

An Exciting Opportunity for Secretary IV, IT
Join National Industrialization Company (TASNEE) as a Secretary IV in Jubail, reporting directly to the Chief Information Officer. This role offers a chance to provide high-level administrative support within the EBS function, ensuring smooth operations at the management level based on trust, integrity, and accountability.

Job Purpose:
To manage documentation, handle appointments and meetings, prepare statistical reports, and control confidential information, contributing to the efficiency of the management team.

Qualifications:

• Relevant Diploma or Bachelor’s Degree
• 2 years of related experience
• Proficient in relevant software applications (spreadsheets, word processing, database management)
• Knowledge of administrative procedures and business principles

Key Responsibilities:

• Prepare correspondence, reports, and materials for presentations.
• Maintain expense reports and manage travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes.
• Perform general clerical duties including photocopying, mailing, and filing.
• Communicate effectively, both verbally and in writing, to address inquiries.
• Maintain office systems and ensure adequate supplies and resources.

Essential Skills:

• Proficient language skills in spelling and grammar
• Fast and accurate typing
• Strong attention to detail and confidentiality
• Time management and organizational skills
• Excellent interpersonal skills