Executive Secretary📣 Job Ad

Job Title: Executive Secretary

Location: Dammam, Saudi Arabia

About the Client:
Our client is a reputable, diversified business group headquartered in Dammam with interests across real estate, infrastructure, and investments. The organization values excellence, integrity, and operational efficiency, and is seeking an organized, service-oriented Executive Secretary to support senior leadership.

Job Summary:
The Executive Secretary will provide high-level administrative and personal assistant support to senior executives. This role centers on expert calendar management, complex travel arrangements, meeting coordination, and preparing reports and presentations. The ideal candidate is discreet, detail-driven, highly proficient in Microsoft Office, and comfortable operating in a fast-paced, executive environment.

Key Responsibilities:

• Manage executive calendars: schedule, reschedule, and prioritize meetings across time zones; prepare briefs and agendas.
• Coordinate end-to-end travel: flights, visas, accommodation, ground transport, and detailed itineraries.
• Act as the primary point of contact between executives and internal/external stakeholders; screen calls and correspondence.
• Prepare, format, and proofread reports, presentations, and executive summaries using Microsoft Word, Excel, and PowerPoint.
• Track action items, deadlines, and follow-ups; ensure timely execution of tasks and decisions.
• Organize board and leadership meetings: logistics, rooms/VC links, materials, minutes, and action registers.
• Maintain confidential files, records, and databases with rigorous attention to detail.
• Handle general PA tasks: expenses, reimbursements, personal appointments, and document processing as needed.
• Support ad-hoc executive projects and light event coordination.

Key Requirements (Confirmed Must-Haves):

• Fluent English (spoken and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Personal assistant (PA) skills with proven executive support experience.
• Calendar management expertise.
• Travel arrangements experience (domestic & international).
• Reporting skills (drafting, formatting, and consolidating executive reports).

Preferred Qualifications (Nice to Have):

• 3–5 years of experience supporting C-level or senior leadership.
• Strong business writing and presentation skills.
• Discretion and integrity in handling sensitive information.
• Familiarity with Arabic is a plus.
• Experience with video conferencing tools and basic project tracking.

Job Vacancy – Immediate Hiring
We are looking for a Waiter with experience in the restaurant industry to join our team at 8oz Coffee. This is an excellent opportunity to develop your career in a dynamic and supportive environment.

• Requirements:
• Previous experience in restaurants or cafés.
• Good communication and customer service skills.
• Ability to work in a team.
• Knowledge of food safety and hygiene standards.

Location: Dammam

If you meet the requirements and are ready to contribute to our team, apply now!

Join Alkhorayef Industries Company as a Senior Sales Engineer!
We are seeking an experienced professional focused on Power & Energy sectors, specifically in MV/LV systems and large project sales.

Key Responsibilities:

• Achieve and exceed sales targets aligned with company strategy.
• Ensure AIC products/systems receive necessary approvals from consultants and authorities.
• Maintain relationships with customers and consultants regarding technical requirements for current and future projects.
• Prepare and secure approvals for offers such as MV/LV switchgear, RMUs, power factor correctors, etc.
• Evaluate tenders and specifications for compliance.
• Liaise with factories for product adaptations and resolve technical issues.
• Provide comprehensive pre- and post-sales service and maintain accurate records.

Requirements:

• Bachelor’s degree in Electrical Engineering preferred.
• 5-7 years of sales experience in the Power & Energy sector.
• Strong technical knowledge of MV/LV products and excellent organizational skills.
• Proficient in ERP systems like SAP or Oracle.
• Analytical and detail-oriented team player with excellent communication skills.

Join us in making a significant impact in the irrigation and power sectors!