Executive Secretary📣 Job Ad

Job Title: Executive Secretary

Location: Dammam, Saudi Arabia

About the Client:
Our client is a reputable, diversified business group headquartered in Dammam with interests across real estate, infrastructure, and investments. The organization values excellence, integrity, and operational efficiency, and is seeking an organized, service-oriented Executive Secretary to support senior leadership.

Job Summary:
The Executive Secretary will provide high-level administrative and personal assistant support to senior executives. This role centers on expert calendar management, complex travel arrangements, meeting coordination, and preparing reports and presentations. The ideal candidate is discreet, detail-driven, highly proficient in Microsoft Office, and comfortable operating in a fast-paced, executive environment.

Key Responsibilities:

• Manage executive calendars: schedule, reschedule, and prioritize meetings across time zones; prepare briefs and agendas.
• Coordinate end-to-end travel: flights, visas, accommodation, ground transport, and detailed itineraries.
• Act as the primary point of contact between executives and internal/external stakeholders; screen calls and correspondence.
• Prepare, format, and proofread reports, presentations, and executive summaries using Microsoft Word, Excel, and PowerPoint.
• Track action items, deadlines, and follow-ups; ensure timely execution of tasks and decisions.
• Organize board and leadership meetings: logistics, rooms/VC links, materials, minutes, and action registers.
• Maintain confidential files, records, and databases with rigorous attention to detail.
• Handle general PA tasks: expenses, reimbursements, personal appointments, and document processing as needed.
• Support ad-hoc executive projects and light event coordination.

Key Requirements (Confirmed Must-Haves):

• Fluent English (spoken and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Personal assistant (PA) skills with proven executive support experience.
• Calendar management expertise.
• Travel arrangements experience (domestic & international).
• Reporting skills (drafting, formatting, and consolidating executive reports).

Preferred Qualifications (Nice to Have):

• 3–5 years of experience supporting C-level or senior leadership.
• Strong business writing and presentation skills.
• Discretion and integrity in handling sensitive information.
• Familiarity with Arabic is a plus.
• Experience with video conferencing tools and basic project tracking.

Job opportunity for the position of Executive Secretary
At the company #Consultation_LawFirm - Dammam

Job Responsibilities:

• Manage and organize the schedule of the CEO, including appointments, meetings, and important court sessions.
• Receive phone calls and emails, sort them, direct them, and follow up on responses.
• Prepare meeting minutes, record decisions and recommendations, and follow up on their implementation with the team.
• Follow up on invoices, payment orders, and closing cases in coordination with the finance department.
• Organize travel arrangements, reservations, and external meetings as needed.
• Strictly adhere to confidentiality of information, files, and cases.
• Coordinate case schedules and follow up on important dates (sessions, memos, regulatory tasks) and remind the lawyer and the relevant advisor in advance.
• Organize legal files electronically and update them daily in the company's electronic system.
• Coordinate with clients regarding appointments, requirements, and necessary documents.
• Coordinate and follow up with the procurement department regarding administrative requests, logistics services, and any operational needs specific to the office.
• Coordinate with the human resources department regarding administrative employee matters, attendance and departure, vacations, follow-up on hiring procedures, and contract termination.
• Perform any other administrative tasks assigned by partners or management.

Qualifications:

• Bachelor's degree or suitable diploma (Management, Secretarial, Law, or equivalent).
• High skill in using computers (Microsoft Office).
• Commitment to professional confidentiality and accuracy in work.
• Previous experience in a law firm or legal environment (preferably essential).
• Ability to work under pressure and good organization and time management.
• Proficiency in English both spoken and written.

About the Role
Join Bahri, the National Shipping Company of Saudi Arabia, as an Internal Audit Manager. You will play a crucial role in developing and executing comprehensive functional audit plans aligned with our strategic priorities. Your expertise will ensure that we maintain effective control over our operations and continuously improve our processes.

Key Responsibilities

• Audit Planning and Risk Assessment: Develop comprehensive audit plans, conduct risk assessments, and ensure audit coverage responds to emerging risks.
• Stakeholder Engagement: Collaborate with internal stakeholders to gain insights into business processes and build strong relationships with business units.
• Audit Execution: Conduct audits adhering to industry standards, evaluate functional controls, and identify gaps or inefficiencies.
• Reporting: Document audit findings and prepare impactful reports for management, ensuring communication of results is timely.
• Risk Monitoring: Assist in identifying emerging risks and provide recommendations for risk mitigation.
• Communication: Maintain regular updates on audit progress and follow up on recommendations.

Job Requirements

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Minimum of 7 years of relevant experience.
• Valid Professional Certifications are preferred.