Recruitment Specialist📣 Job Ad

Company Description:
United Pharmaceuticals Company (UPC) is one of the leading retail pharmacy chains in Saudi Arabia. UPC aims to be your one-stop shop for all healthcare needs, offering a wide range of products and services. The company prioritizes quality and customer satisfaction in its pursuit of excellence.

Job Overview:
The Recruitment Specialist is responsible for managing the end-to-end recruitment process, ensuring a smooth and timely hiring experience for candidates and hiring managers. This role involves collaborating with various departments to understand their staffing needs and developing effective strategies to attract top talent.

Responsibilities:

• Develop and implement recruitment plans to meet hiring objectives.
• Partner with hiring managers to identify recruitment needs and create job descriptions.
• Source candidates through various channels, including job boards, social media, and networking.
• Screen resumes and conduct interviews to evaluate candidate qualifications.
• Facilitate the interview process, including scheduling and providing feedback.
• Maintain relationships with candidates throughout the hiring process, ensuring a positive candidate experience.
• Conduct reference checks and background screenings for potential hires.
• Stay updated on industry trends and best practices in recruitment.
• Collaborate with HR teams and departments to develop retention strategies.
• Prepare reports on recruitment metrics and suggest improvements.

Qualifications:

• Bachelor's degree in human resources, Business Administration, or a related field.
• Proven experience as a Recruitment Specialist or similar role.
• Strong understanding of recruitment processes and best practices.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and HR software.
• Fluency in English.

Job Purpose:
We are seeking a highly organized and detail-oriented Overseas Recruitment Specialist to manage and coordinate international recruitment activities. This role is responsible for overseeing the end-to-end process of hiring overseas candidates, liaising with recruitment agencies, handling documentation, ensuring compliance with governmental regulations, and facilitating the smooth deployment and arrival of candidates. The position plays a vital role in supporting the manpower requirements of facility management operations across the Kingdom of Saudi Arabia.

Accountabilities:
Recruitment Coordination:

• Identify, contact, and manage overseas recruitment agencies for sourcing blue-collar manpower.
• Prepare and attest Demand Letters, ensure timely embassy submissions, and handle payment processes in coordination with finance.
• Prepare all required documents and requirements for overseas agencies once the selection of agency is approved by HR management and business unit management.
• Negotiate terms and agreements with overseas recruitment agencies to ensure cost-effective hiring.
• Provide salary quotations to Sales and Business Development teams upon request.
• Conduct initial screening and review of CVs received from agencies and provide a shortlisted pool of candidates to the respective business units for confirmation.
• Arrange and coordinate interviews between hiring managers/business units and overseas agencies.
• Liaise with overseas recruitment agencies for candidate selection, verification of documents, and ensuring all requirements are met for smooth onboarding.
• Follow up on all post-selection processes including visa processing, medical tests, travel arrangements, and mobilization of selected candidates.
• Coordinate visa and document attestation (COC & MOFA) for employment agreements.
• Maintain an updated recruitment tracker to monitor requisitions, candidate status, and mobilization progress.
• Prepare regular reports on agency performance, hiring status, and mobilization timelines for management review.
• Support HR and management in workforce planning and supply of manpower for new contracts and expansions.

E-Wakala & Delegation Management:

• Managing the Visa inventory and E-Wakala authorization.
• Delegate E-Wakala to authorized agencies based on project requirements.
• Ensure accurate data entry for agency name, license number, city, and country during delegation.
• Coordinate with Government Relations (GR) for ratification of E-Wakala.

Candidate Deployment:

• Follow up with recruitment agencies on the progress and deployment of selected or referred candidates.
• Maintain accurate records of visa blocks and E-Wakala delegations.
• Arrange tickets where applicable by requesting quotations, obtaining approvals, and issuing tickets.
• Share flight details and required documents with the agency.
• Send arrival notification to HRBP, Onboarding, hiring manager, Business Unit and all related parties/departments.

Skills and Experience Required:

• Bachelor's degree in HR, Business Administration, or related field.
• Minimum 3 years of experience in overseas recruitment, preferably within facility management, construction, or manpower supply companies.
• Strong communication skills in both English and Arabic.
• Established network of overseas agencies in key labor-supplying countries (India, Pakistan, Bangladesh, Nepal, Philippines, etc.).
• Excellent negotiation skills.
• Understanding internal hiring operations.
• Strong understanding of visa processing.
• Familiarity with visa processing, COC & MOFA procedures, and Muqeem portal.
• Strong understanding of blue-collar and white-collar recruitment dynamics.
• Experience coordinating with overseas recruitment agencies.
• Proficient in MS Office Suite, particularly Excel.
• Excellent organizational and time management skills.
• Attention to detail.
• Ability to manage multiple recruitment projects simultaneously.

Join Premium Food Company Ltd. as a Recruitment Specialist!

We are seeking a talented Recruitment Specialist who will be responsible for overseeing the entire recruitment process for both overseas and local hiring. This includes sourcing, screening, selecting candidates, and coordinating with internal and external agencies while ensuring compliance with legal and regulatory requirements.

Responsibilities:

• Manage the end-to-end recruitment process, including sourcing, screening, shortlisting, and selecting candidates.
• Collaborate with hiring managers to understand job requirements and develop effective recruitment strategies.
• Utilize various recruitment channels such as job boards, social media, and professional networks to attract a diverse pool of qualified candidates.
• Conduct pre-screening interviews and assessments to evaluate candidates' skills, qualifications, and cultural fit.
• Coordinate with external recruitment agencies to ensure a smooth and efficient recruitment process.
• Ensure compliance with all legal and regulatory requirements related to all types of recruitment.
• Prepare and present regular reports on recruitment activities, including candidate pipeline, time-to-fill, and cost-per-hire.
• Maintain accurate and up-to-date recruitment records and documentation.
• Stay updated on industry trends and best practices in overseas recruitment.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Expertise with international recruitment is mandatory.
• Preferred candidates with experience in Hospitality, F&B, and Retail industries.
• Ability to travel.
• Fluent in English language.

Skills:

• Strong knowledge of overseas recruitment processes and regulations.
• Excellent sourcing and screening skills.
• Ability to effectively utilize recruitment channels and platforms.
• Exceptional interpersonal and communication skills.
• Proficiency in MS Office and recruitment software.