Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team by handling various office duties and administrative tasks. The ideal candidate will excel in managing calendars, coordinating meetings, organizing files, preparing correspondence, maintaining office supplies, and processing expense reports while demonstrating strong organizational and multitasking abilities. The successful candidate must possess excellent communication skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality while working in a fast-paced environment.

Join Our Team as an Administrative Assistant!
We are seeking a bright and energetic individual to support our Director-level professionals at Walter P Moore’s Saudi Arabia office. This position is crucial for providing extensive administrative support and serving as a Government Relation Officer, ensuring compliance with all necessary legal matters related to visas, permits, and employee registration.

Key Responsibilities:

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

Qualifications:

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

Physical presence in the office is required. Join us at Walter P Moore as we strive to solve complex structural and infrastructure challenges across the globe.

Join Boston Scientific as an Administrative Assistant Intern in Riyadh!

At Boston Scientific, we are dedicated to transforming lives through innovative medical technologies. As a recognized Glassdoor Best Place to Work in 2026, we foster a culture of diversity, innovation, and high performance. This internship provides a unique opportunity to gain hands-on experience in administrative coordination and workplace operations.

Your Responsibilities Will Include:

• Coordinating facility management activities to ensure smooth office operations
• Managing reception duties and serving as the first point of contact for visitors
• Supporting the planning and execution of office events and internal activities
• Providing administrative support for visits, including agenda coordination and booking arrangements

Required Qualifications:

• Currently pursuing or recently completed an associate’s or bachelor’s degree
• Strong organizational and time management skills
• Good written and verbal communication skills in English
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Ability to handle multiple tasks and work collaboratively in a team environment

Preferred Qualifications:

• Prior internship or academic experience in administrative support or office coordination

Join us and help make a difference in the healthcare industry!