Administrative Assistant

in Inma Transport Company

20 days ago

	Salary	4,000 / Month
	Contract Type	Full-time
	Workplace type	On-site
	Location	Al Sulay, Riyadh

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team by handling various office duties and administrative tasks. The ideal candidate will excel in managing calendars, coordinating meetings, organizing files, preparing correspondence, maintaining office supplies, and processing expense reports while demonstrating strong organizational and multitasking abilities. The successful candidate must possess excellent communication skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality while working in a fast-paced environment.

Requirements

GOSI Registration Required or Sponsorship Transfer
Requires 2-5 Years experience
Expert or Advanced in English

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What do we offer?

Fully integrated with a growing team -you will support the partners across the different administrative aspects from reception to administrative support in a well-organized and timely manner.

What will you be responsible for?

You will be in charge of the following missions:

Greet and welcome guests
Answer phone calls and emails and take messages
Schedule meetings and manage calendars, coordinate events
Keep updated records and files
Take up other duties as assigned (travel arrangements, schedules etc.)
Run errands as requested
Draft correspondence such as emails and letters
Coordinating office activities and operations to secure efficiency and compliance to company policies
Monitoring company schedules (insurance, renewals, etc)
Keep stock of pantry and office supplies and place orders when necessary
Supervising administrative staff, assist colleagues whenever necessary

Who are we looking for?

We are looking for a professional with a friendly attitude and the ability to multitask to undertake all receptionist and clerical duties in our company. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

Absolute must-haves:

Minimum of 2 year experience
Proven work experience as receptionist / admin assistant
MS office and English proficiency
Outstanding organisational and time management skills
Attention for details as well as good interpersonal skills
Can handle pressure, meet deadlines and work in less supervision
Capable of managing multiple tasks
College Degree

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About the Job
We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:
- Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
- Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
- Handle confidential and time-sensitive materials and information appropriately.
- Coordinate projects in terms of timelines, updates, communication and documentation.
Calendar and Travel Management:
- Coordinate complex calendars, ensuring efficient scheduling across time zones.
- Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
Document Management:
- Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
- Maintain organized records, filing systems, and shared documents to ensure accessibility.
Meeting Coordination:
- Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
- Take minutes during meetings and follow up on action items as needed.
Office Operations Support:
- Manage office supplies and liaise with vendors as required.
- Support event planning and logistics for team functions, training sessions, and workshops.

Qualifications:

Nationality: Saudi local.
Experience: 5-6 years of experience in administrative roles. Proven experience supporting multiple leadership members is highly preferred.
Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
Project management/coordination exposure or experience will be a plus.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication skills in Arabic and English, both written and verbal.
Highly organized with the ability to manage multiple tasks and priorities.
Strong problem-solving skills and attention to detail.
Professional demeanor and ability to maintain confidentiality.

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We are looking for an administrative assistant to join our team, who will be responsible for organizing appointments and meetings, managing official correspondence and administrative files, as well as receiving phone calls and responding to inquiries. This position requires high organizational skills and proficiency in basic computer programs such as Microsoft Office, with the ability to handle work pressure and manage multiple tasks efficiently. The ideal candidate should have excellent communication skills in both Arabic and English, and have previous experience in administrative and secretarial work.

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