Executive Secretary📣 Job Ad

• Manage and maintain executives’ schedules, appointments, and meetings efficiently.
• Prepare and organize meeting agendas, minutes, and follow-ups.
• Coordinate and communicate with clients, stakeholders, and team members professionally.
• Handle correspondence, emails, and phone calls with discretion and professionalism.
• Assist in project management, reports, and documentation as required.
• Plan and organize events, conferences, and internal meetings.
• Support executives in decision-making by providing relevant information and research.
• Maintain confidentiality and exercise discretion in handling sensitive information.

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Fluency in English (both written and spoken); additional languages are a plus.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills; ability to interact with senior executives and clients.
• High level of professionalism, discretion, and charisma.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to manage multiple tasks and priorities efficiently.
• Experience in meeting management and event coordination.

• Strong problem-solving and decision-making abilities.
• Confidence in leading or supporting meetings.
• Ability to work independently and proactively.
• Experience in a fast-paced corporate environment.

• Dynamic and professional work environment.
• Opportunities for career growth and skill development.
• Competitive salary and benefits.

• Assist the General Manager in daily administrative tasks.
• Manage communications and ensure smooth office operations.

• Minimum of 2 years of experience in secretarial or administrative support roles.
• Fluency in English, both spoken and written.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office applications.
• A high level of confidentiality, along with a professional appearance, effective communication skills, and a courteous demeanor.

Your primary objective will be to provide high-level administrative and organizational support to the owners, ensuring smooth daily operations through effective management of communications, meetings, and tasks.

Key Responsibilities:

• Receive and handle phone calls and emails directed to the owners.
• Draft and prepare official correspondence and letters.
• Professionally represent the owners in all interactions.
• Coordinate and schedule internal and external meetings.
• Prepare agendas, take meeting minutes, and follow up on decisions.
• Arrange travel, transportation, and accommodation as necessary.
• Prepare files, presentations, and reports for owner needs.
• Manage confidential documents and records efficiently.
• Monitor daily tasks and generate periodic progress reports.
• Facilitate communication between owners, executive departments, and advisors.
• Ensure confidentiality and compliance with internal policies.

Skills and Qualifications:

• Bachelor's degree in Administration, Business Administration, or related field.
• 3–5 years of experience in an executive secretary role.
• Fluency in Arabic and English, both written and spoken.
• Strong organizational and time management skills.
• Able to work under pressure and manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and relationship-building skills.

This is a full-time position with a salary range of ﷼7,*** - ﷼10,*** per month.