Executive Secretary📣 Job Ad

Job Purpose:
To provide high-level administrative and logistical support to executive management by coordinating schedules, organizing meetings, managing correspondence, and ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, schedule appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join Our Team!
We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in supporting the executive management team by providing comprehensive administrative assistance.

Responsibilities:

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Serve as a liaison between executives and other staff.
• Maintain and organize confidential files and records.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate office management activities.
• Handle incoming calls, emails, and correspondence.
• Support the organization of company events, meetings, and conferences.
• Continuously improve administrative processes.

Preferred Candidate:

• Proven experience as an executive secretary or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.
• Fluency in English is required.
• A Bachelor’s degree in Business Administration or a related field is preferred.

This position requires a professional with exceptional communication skills and a keen attention to detail. If you thrive in a fast-paced environment and are committed to excellence in your work, we want to hear from you!

Join Saheel Group as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, and meeting schedules.
• Coordinate and organize meetings, prepare agendas, and record meeting minutes.
• Handle incoming calls, emails, and correspondence, prioritizing as needed.
• Prepare official correspondence, reports, presentations, and documents.
• Follow up on tasks, deadlines, and action items on behalf of the CEO.
• Liaise with internal departments and external stakeholders.
• Maintain organized filing systems and ensure document confidentiality.
• Provide general administrative and executive support on a daily basis.

Qualifications & Requirements:

• Diploma in Business Administration, Secretarial Studies, or a related field.
• Proven experience in a similar role, preferably supporting senior management or a CEO.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism and confidentiality.

Preferred Skills:

• Previous experience working with executive leadership.
• Fluency in English.
• Strong interpersonal skills and professional appearance.