Executive Secretary📣 Job Ad

Join Our Team!
We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in supporting the executive management team by providing comprehensive administrative assistance.

Responsibilities:

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Serve as a liaison between executives and other staff.
• Maintain and organize confidential files and records.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate office management activities.
• Handle incoming calls, emails, and correspondence.
• Support the organization of company events, meetings, and conferences.
• Continuously improve administrative processes.

Preferred Candidate:

• Proven experience as an executive secretary or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.
• Fluency in English is required.
• A Bachelor’s degree in Business Administration or a related field is preferred.

This position requires a professional with exceptional communication skills and a keen attention to detail. If you thrive in a fast-paced environment and are committed to excellence in your work, we want to hear from you!

Executive Secretary to the General Manager

Join a leading law firm in Riyadh as an Executive Secretary to the General Manager. This role calls for a proactive individual who is capable of providing thorough administrative support.

Key Responsibilities:

• Assist the General Manager in daily administrative tasks.
• Manage communications and ensure smooth office operations.

Requirements:

• Minimum of 2 years of experience in secretarial or administrative support roles.
• Fluency in English, both spoken and written.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office applications.
• A high level of confidentiality, along with a professional appearance, effective communication skills, and a courteous demeanor.

Please send your CV to the provided email to apply.

Join Mara International Company as an Executive Secretary!
We are seeking a highly skilled and flexible professional to support our executive management during a phase of growth and expansion. As an Executive Secretary, you will play a pivotal role in managing administrative and organizational affairs, ensuring smooth daily operations, and supporting the execution of projects and events to the highest professional standards.

Main Responsibilities:
1. Executive and Administrative Support:

• Manage and organize the Executive Director's schedule effectively, including appointments, meetings, and prioritization.
• Prepare and draft official correspondence, reports, meeting minutes, and presentations.
• Track and ensure implementation of administrative decisions, confirming adherence to established timelines.

2. Communication and Relationship Management:

• Manage official communication channels (telephone, email, internal and external correspondence).
• Continuously coordinate with government entities, partners, suppliers, and clients to reflect the company's professionalism.
• Maintain confidentiality of sensitive information and comply with the highest standards of privacy.

3. Office Management and Workflow Organization:

• Organize and archive paper and electronic files professionally.
• Arrange meetings, prepare meeting rooms, and oversee hospitality and logistics requirements.
• Support the improvement of administrative procedures in line with company growth.

4. Event and Project Support:

• Contribute to the organization and execution of events, exhibitions, and conferences.
• Coordinate with teams and suppliers regarding schedules, permits, and contracts.
• Monitor logistical aspects of events and support project teams when needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in administrative work or executive secretary roles, preferably in events or fast-growing companies.
• Proficiency in computer skills and Microsoft Office programs (Word, Excel, PowerPoint).
• Strong organizational, planning, and time management skills.
• Able to work under pressure and manage multiple tasks simultaneously.
• Excellent communication skills in both Arabic and English (written and spoken).
• Organized, precise, adaptable, and proactive personality.

Additional Skills (Competitive Advantage):

• Experience with ERP systems or project management systems.
• Aptitude for preparing and presenting presentations to senior management.
• Understanding of contract fundamentals, purchasing, finance, and event procedures.
• High coordination skills and ability to work in a fast-changing environment.

Why Mara International?

• Professional and fast-growing work environment.
• Opportunities for professional development and involvement in major projects and events.
• Work within an ambitious leadership team that believes in excellence and innovation.