Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary at Dussmann-Ajlan & Bros!
We are seeking a highly organized Executive Secretary to support our executive team in Riyadh. You will play a crucial role in managing daily operations and communications.

Key Responsibilities:

• Executive Support:
  • Manage the executive’s daily schedule, appointments, and meetings.
  • Organize and coordinate executive travel arrangements, including visas and accommodations.
  • Prepare meeting agendas, minutes, and follow-up action lists.
  • Draft, format, and review correspondence, reports, and presentations.
• Office & Communication Management:
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Handle phone calls, emails, and messages with professionalism and confidentiality.
  • Maintain office systems, records, and documentation (both electronic and physical).
  • Ensure timely dissemination of information across departments as instructed by the executive.
• Administrative Tasks:
  • Manage filing systems, data entry, and documentation tracking.
  • Coordinate events, conferences, and corporate gatherings.
  • Support procurement of office supplies and maintain inventory.
  • Liaise with HR, Finance, and other departments for administrative workflow.
• Confidentiality & Professionalism:
  • Ensure all executive office matters are handled discreetly.
  • Protect sensitive information and uphold corporate confidentiality policies.

About Dussmann-Ajlan & Bros:
Dussmann-Ajlan & Bros delivers a comprehensive suite of facilities management services, providing clients with optimal solutions to maintain and sustain their assets. We uphold international best practices through a diverse team of experienced professionals.

About the Role: The Executive Secretary at Al Bawani will provide high-level administrative and executive support to senior management, ensuring efficient office operations and the professional handling of all executive-related matters.

Key Responsibilities:

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

Qualifications:

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

Join us and contribute to our commitment to excellence in diverse projects across Saudi Arabia.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!