Executive Secretary📣 Job Ad

About the Role: The Executive Secretary at Al Bawani will provide high-level administrative and executive support to senior management, ensuring efficient office operations and the professional handling of all executive-related matters.

Key Responsibilities:

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

Qualifications:

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

Join us and contribute to our commitment to excellence in diverse projects across Saudi Arabia.

About the Role
As an Executive Secretary at Alqotr, you will play a vital role in providing high-level administrative and logistical support to our executive management team. Your organizational skills and attention to detail will ensure the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, scheduling appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!