Project Management Specialist

• Client Coordination: Act as the single point of contact for the US client for all project-related activities, understanding and complying with client processes and providing daily status updates.
• Platform & Transaction Management: Monitor transaction volumes and ensure accurate data entry, tracking transaction lifecycles, and identifying bottlenecks.
• Internal Cross-Functional Coordination: Work with internal teams to assign tasks, assess performance, and align workflows with client requirements.
• Tracking, Reporting & Governance: Maintain trackers and prepare reports on transaction flow, ensuring all documentation is maintained.
• Risk & Issue Management: Identify operational risks and implement corrective actions.
• Continuous Improvement: Suggest process enhancements and train internal teams on updated procedures.

• Bachelor's degree in business or Engineering.
• PMP / Prince2 / Agile certification preferred.
• Min 5/8 years in project and business transition management.
• Excellent project management, communication, and analytical skills.
• Fluency in English is mandatory.

• Assist project teams with daily support and coordination of project activities.
• Organize and expedite workflow and follow up on action items.
• Maintain knowledge of project status, scheduling, and departmental operations.
• Set up and maintain project file directories.
• Handle clerical, administrative, and general office duties.
• Coordinate meetings and appointments, and assist with onboarding processes.
• Prepare documentation and ensure compliance with project standards.

• At least five years of project or administrative experience in the Engineering and Construction industry.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook); Oracle experience is a plus.
• Good organizational skills and self-motivation to learn.
• Ability to communicate courteously and professionally.
• Valid Driver's License.
• Bilingual skills are a plus.

• Medical insurance with extensive coverage.
• Employee Assistance Programme to support personal well-being.
• Social insurance contributions compliant with KSA legislation.
• End of Service Gratuity in line with KSA Labour Law.
• Examination leave for continuing education.
• Professional membership support related to your role.
• Awards and recognition for exemplary performance.

The opportunity is available for graduate trainees and cooperative training students (Co-op Training), as well as for experienced event operations and management professionals.
 
(A): Job Information and Duration

1. Job Title

Project Management and Operations Specialist (PMO & Event Management Specialist) at the Saudi Surgical Academy.

2. Type of Contract and Duration

o Contract Type: Full-time.

o Contract Duration: One (1) year, renewable with a commitment to 8 hours of work daily, for 6 days a week.

3. Financial Compensation

o A fixed monthly compensation will be agreed upon.

o Payment will be made at the end of each Gregorian month.

4. Travel

o Travel will be limited with the possibility of local travel in the first year as deemed necessary by the company to carry out activities and tasks.

5. Industry/Activity

o The Saudi Surgical Academy operates in the field of education and management of medical events.

(B): Scope of Work and Main Tasks (for example, but not limited to):

1. Operational Roles

o Execute administrative tasks and educational programs smoothly.

o Develop and implement effective work mechanisms to improve service quality and optimal utilization of resources.

o Supervise electronic activities across social media platforms.

o Provide and secure essential operational resources.

2. Event Management and Media Coverage

o Plan and supervise educational events, workshops, and conferences, ensuring professional execution.

o Manage all logistical aspects of the event, including coordinating venues, schedules for trainers, and suppliers.

o Develop and implement media campaigns to promote events, including engagement through social media and targeted marketing campaigns.

o Ensure exceptional media coverage for major events in the medical and surgical field.

3. Stakeholder Relations and Public Relations

o Represent the academy at conferences, industry events, and professional meetings to enhance its reputation.

o Maintain effective communication channels with key stakeholders, ensuring that services align with their needs and expectations.

o Work on establishing local partnerships to enhance training and workshop initiatives.

Requirements:

o The applicant should currently be enrolled or a recent graduate of a study program in healthcare management, project management, business administration, event management, or any related field.

o Possess strong organizational skills and effective time management.

o Excellent communication skills in both Arabic and English.

o Ability to work independently as well as within a team.

o Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).

What We Offer:

o An opportunity to work on real projects in the healthcare and events sectors.

o The possibility to collaborate with a elite group of specialists in the medical and project management fields.

o Direct practical experience that enhances the career path in healthcare project management.

o Trainees have the opportunity for cooperative training as well as employment after training for those who successfully complete the training period.