Purchase Specialist📣 Job Ad

Position: Purchase Specialist (Events & Exhibitions)

Location: Riyadh, KSA.

Reports To: Operations Manager
Department: Operations / Supply Chain

Summary
The Procurement Manager for Events & Exhibitions is responsible for sourcing, negotiating, and managing suppliers and vendors required for the design, construction, and execution of events, exhibitions, and activations. This role ensures cost-efficiency, quality, and timeliness while aligning with project requirements and budget constraints.

Key Responsibilities

• Vendor Sourcing & Management: Identify, evaluate, and establish relationships with suppliers and subcontractors for events, exhibitions, staging, AV equipment, décor, signage, and other services. Maintain a database of preferred suppliers and evaluate their performance periodically.
• Cost Optimization & Negotiation: Negotiate pricing, terms, and conditions with suppliers for best value. Maintain and adhere to procurement budgets for projects.
• Project Support: Liaise closely with project and design teams to understand specifications, timelines, and quality requirements. Procure equipment, materials, and services in line with project schedules.
• Compliance & Risk Management: Ensure suppliers and subcontractors adhere to legal, quality, and safety standards. Mitigate supply chain risks through effective contract management and contingency planning.
• Inventory & Logistics Oversight: Maintain an organized inventory of equipment and materials required for events and exhibitions. Coordinate transportation and delivery of goods to site.
• Documentation & Reporting: Maintain accurate procurement records (purchase orders, invoices, delivery receipts). Provide regular reports on procurement status, cost savings, and supplier performance.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Minimum of 35 years experience in procurement within the events, exhibitions, or production industry.
• Strong knowledge of the events supply chain, including staging, AV, lighting, and fabrication.
• Excellent negotiation, communication, and vendor management skills.
• Strong attention to detail and ability to work under pressure and tight deadlines.
• Proficiency in procurement and ERP software (* Odoo) is an advantage.

Personal Attributes

• Highly organized and resourceful.
• Strong interpersonal and relationship management abilities.
• Proactive problem-solver with a collaborative approach.
• Willingness to work flexible hours, including evenings and weekends during project installations and events.

Job Type: Full-time

Join Niceone as a Procurement Specialist through the Tamheer Program and become part of a collaborative team that powers one of Saudi Arabia’s fastest-growing retail companies. This entry-level opportunity will allow you to learn best practices in procurement, supplier management, and supply chain optimization while making a tangible impact on our business.

Key Responsibilities – Procurement, Supplier Relations & Supply Chain:

• Supplier Sourcing & Evaluation: Identify, research, and evaluate potential vendors to secure high quality and cost-effective products and services.
• Purchase Order Processing: Prepare, review, and monitor purchase orders and requisitions, ensuring compliance with approved policies and timeliness of delivery.
• Vendor Communication: Establish and maintain professional relationships with suppliers.
• Contract and Documentation Management: Organize and manage procurement documents and contracts.
• Inventory Coordination: Support effective stock control by tracking deliveries and monitoring inventory levels.
• Process Improvement: Assist in identifying and implementing procurement best practices.
• Reporting & Analytics: Generate regular procurement reports and analyze data.

Key Skills And Qualifications – Entry-Level Procurement & Supply Chain:

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• Organizational Skills: Excellent attention to detail and ability to manage multiple priorities.
• Analytical Ability: Comfort with basic data analysis.
• Communication: Strong written and verbal communication skills.
• Technical Proficiency: Familiarity with Microsoft Office, especially Excel.
• Professionalism & Discretion: High ethical standards when handling sensitive information.
• Team Player: Collaborative mindset with a proactive attitude.

Benefits and Career Development – Procurement Careers at Niceone:

• Learning & Growth: Receive hands-on training and mentorship.
• Leadership Pathways: Build foundational knowledge in supply chain and purchasing.
• Inclusive Culture: Thrive in a diverse environment that values responsibility and innovation.
• Modern Workplace: Work with the latest tools and supportive colleagues.

Application Requirements – Tamheer Program Procurement Specialist:

• Bachelor’s degree in Supply Chain, Business Administration, or related discipline.
• Eligibility to participate in the Tamheer Program.
• Previous exposure to procurement or supply chain is advantageous but not mandatory.
• Strong commitment to organizational excellence.

How to Apply – Launch Your Procurement Career with Niceone: If you are organized, analytical, and excited to build a career in procurement and supply chain, please submit your resume and a short cover letter through our careers portal.

Role Purpose:
To support efficient and timely procurement of goods and services by executing the end-to-end procurement process and collaborating with various departments to meet their procurement needs.

Key Accountabilities:

• Procurement Execution:
  Implement procurement plans to optimize the acquisition process. Execute the end-to-end procurement process and manage purchase orders and timely delivery.
• Vendor Collaboration:
  Cultivate and maintain strong relationships with vendors, ensuring adherence to negotiated terms and agreements. Liaise with suppliers to ensure adherence to contracts and service levels. Maintain vendor records and communication logs.
• Sourcing Support:
  Conduct basic supplier research and assist in identifying qualified vendors for assigned categories. Provide input and support in strategic sourcing initiatives. Sourcing for regional vendors to cut down lead times and ensuring deliveries of goods or services.
• Compliance and Risk Mitigation:
  Ensure procurement activities align with relevant regulations and internal policies. Collaborate with relevant teams to identify and mitigate risks associated with the procurement process. Ensure procurement practices meet internal policies and external regulations.
• Cross-functional Collaboration:
  Support internal stakeholders in demand planning for forecasted purchases. Collaborate with other departments for procurement needs, aligning with planning and operational requirements.
• Reporting and Analysis:
  Generate reports on procurement metrics, cost savings, and vendor performance. Assist in identifying trends and opportunities for improvement.

Skills:

• Procurement Knowledge
• Negotiation Skills
• Vendor Management
• Analytical Skills
• Communication Skills
• Collaboration
• Problem-Solving
• Attention to Details
• Ethical Conduct
• Continuous Learning

Education: Bachelor’s degree in Finance or related field.