وظائف مساعد تنفيذي في السعودية

A high-growth, VC-backed construction technology company in Saudi Arabia is seeking an exceptional Executive Assistant to partner directly with the CEO.

🚀 The Opportunity
You will own the CEO’s:

• Calendar strategy & time optimisation
• Information flow & communications triage
• Decision-readiness & executive briefing
• Travel, events & stakeholder engagement
• Core executive operations (OKRs, board materials, vendor & expense hygiene)

🔑 Key Responsibilities
Executive Priorities & Calendar Leadership

• Maintain a rolling 6-week forward calendar
• Run weekly priority reviews with the CEO
• Protect time allocation and eliminate non-essential commitments

Information & Communications Triage

• Route inbound communications within 2 business hours
• Draft executive-level correspondence
• Maintain structured decision logs and follow-up trackers

Meeting Excellence

• Produce 1-page, decision-ready briefs 48 hours in advance
• Drive action item accountability (>95% closure target)
• Coordinate post-meeting stakeholder communications

Executive Operations

• Maintain OKR hygiene and quarterly review processes
• Prepare board packs and executive reporting materials
• Support vendor onboarding, expense governance and light project tracking

Travel & Stakeholder Engagement

• End-to-end travel planning with zero operational lapses
• Conference stakeholder mapping and strategic networking schedules
• Interface with clients, contractors and government entities

Join AECOM as an Executive Assistant! In this vital role, you will support senior-level executives in Makkah, Saudi Arabia. Your organizational skills will shine as you manage complex schedules and coordinate various projects.

Responsibilities:

• Independently manage complex calendars for senior executives.
• Review and prioritize incoming emails and maintain inbox hygiene.
• Coordinate comprehensive travel arrangements including itineraries and addressing travel issues.
• Oversee all aspects of executive meetings from agenda coordination to notetaking.
• Prepare expense reports ensuring accuracy and compliance with company standards.
• Create and maintain spreadsheets, reports, and presentations.
• Assist in vendor management and logistics for stakeholder visits.
• Conduct market research to support decision-making.

Qualifications:

• Bachelor's degree or 5 years of experience in executive support.
• Advanced proficiency with Microsoft 365 applications.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Experience in coordinating travel arrangements and managing complex meetings.

Preferred Qualifications:

• Experience with SharePoint or content management systems.
• Knowledge of project management tools.
• Experience supporting senior-level executives.

Join a company that supports your growth and career ambitions while delivering a better world.

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a dynamic and meticulous Executive Assistant to provide top-level support to high-level executives. In this role, you will be the backbone of our executive team, managing their calendars and assisting in all administrative tasks.

Your Core Responsibilities:

• Manage and organize executive calendars effectively.
• Prepare meetings and take precise meeting minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and important documents.

Qualifications:

• Excellent communication skills in English (both written and spoken).
• Availability for frequent international business travel.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Adept at managing multiple priorities with strong administrative coordination.
• Detail-oriented with exceptional follow-up skills.

As part of our team, you will contribute to our vision for growth and innovation in diverse sectors including energy, infrastructure, and real estate. Your role is vital to helping us achieve our goals aligned with Saudi Arabia's Vision 2030.

About Daw Production House:
Daw is a Saudi production house that adds a cinematic approach to every client's project. With a philosophy focused on producing impactful films, Daw aims to make people think, feel, and act through its work.

Role Overview:
This role is designed for someone who views themselves as the operational right hand of the CEO, capable of managing multiple moving parts, fast decision cycles, and initiatives that require constant momentum. Our environment is dynamic and fast paced, and it demands a highly adaptable, practical, and sharp communicator who ensures smooth operations at all times.

Key Responsibilities:

• Managing the CEO’s Office as an Operational System:
  • Managing the CEO’s schedule and commitments as a strategic roadmap.
  • Filtering and refining incoming information before presenting it to the CEO.
  • Coordinating with internal teams to ensure timely preparation of documents and meeting materials.
• Leading and Executing Internal Transformation and Improvement Initiatives:
  • Leading internal development and process improvement projects.
  • Tracking transformation initiatives closely and removing blockers.
  • Analyzing current processes and proposing practical solutions.
  • Preparing concise executive reports on progress and priorities.
• Translating the CEO’s Vision into Actionable Workstreams:
  • Converting high-level directives into structured tasks for various departments.
  • Monitoring execution across teams and providing updates to the CEO.
  • Ensuring operations align with the company’s strategic priorities.
• Executive Communication and Representation:
  • Demonstrating exceptional interpersonal and communication skills.
  • Representing the CEO in selected meetings and capturing actionable summaries.
• Travel and Accommodation Management:
  • Organizing and coordinating travel arrangements for the CEO.
  • Ensuring travel logistics are handled with precision.

Required Traits and Skills:

• An open, practical, and adaptable personality.
• Strong ability to manage shifting priorities without losing focus.
• Sharp attention to detail.
• Professional communication style.
• A strong execution mindset focused on achieving results.

Professional Skills:

• Proven experience in managing transformation projects.
• Excellent organizational and analytical skills.
• Strong written and verbal communication abilities.
• Ability to handle pressure and manage multiple tasks.
• Strong relationship building skills with senior leadership.

Job Opening: Executive Assistant
📍 Location: Riyadh (On-site)
🕒 Availability: Immediate

We are seeking a highly professional and dependable Executive Assistant to provide direct administrative and operational support to senior leadership. This role requires strong organizational capability, discretion, and the ability to manage multiple priorities efficiently in a fast-paced, in-person work environment. This position is full-time and based on-site.

Key Responsibilities:

• Manage executive schedules, calendars, meetings, and appointments efficiently
• Coordinate internal and external meetings, including preparation and follow-up
• Handle sensitive and confidential information with the highest level of discretion
• Support day-to-day executive operations and administrative requirements
• Act as a key point of coordination between leadership, internal teams, and external stakeholders
• Ensure timely follow-up on tasks, correspondence, and action items

Key Qualifications:

• Proven experience and ability to manage schedules, meetings, and calendars professionally and efficiently
• Strong organizational and time-management skills with high attention to detail
• Excellent English communication skills (spoken and comprehension), both verbal and written
• High level of professionalism and confidentiality
• Strong coordination and follow-up skills with internal teams and external stakeholders
• Proactive, supportive, and solution-oriented mindset
• Ability to prioritize tasks and perform effectively under pressure

What We Offer:

• Full-time, in-person role with direct exposure to senior leadership
• Professional and structured work environment
• Opportunity to develop strong executive-level administrative expertise

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a dynamic and meticulous Executive Assistant to provide top-level support to high-level executives. In this role, you will be the backbone of our executive team, managing their calendars and assisting in all administrative tasks.

Your Core Responsibilities:

• Manage and organize executive calendars effectively.
• Prepare meetings and take precise meeting minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and important documents.

Qualifications:

• Excellent communication skills in English (both written and spoken).
• Availability for frequent international business travel.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Adept at managing multiple priorities with strong administrative coordination.
• Detail-oriented with exceptional follow-up skills.

As part of our team, you will contribute to our vision for growth and innovation in diverse sectors including energy, infrastructure, and real estate. Your role is vital to helping us achieve our goals aligned with Saudi Arabia's Vision 2030.