Join ALAQTAR as an Executive Secretary!We are searching for a competent Executive Secretary to support high-ranking officials within our organization. Your role will be pivotal in organizing and maintaining the executive’s schedule while performing a variety of essential administrative tasks. Executive secretaries must exhibit quick professionalism, excellent time-management, and multitasking skills. Your diligence and competence will empower executives to focus on their managerial responsibilities without concern for other tasks, thus contributing to the overall efficiency of the business.
Responsibilities:- Maintain the executive’s agenda and assist in planning appointments, board meetings, and conferences.
- Attend meetings and keep detailed minutes.
- Receive and screen phone calls, redirecting them appropriately.
- Handle and prioritize all incoming or outgoing correspondence (e-mail, letters, packages, etc.).
- Make travel arrangements for executives.
- Manage confidential documents while ensuring their security.
- Prepare invoices or financial statements and assist in bookkeeping tasks.
- Monitor office supplies and negotiate terms with suppliers to ensure cost-effective ordering.
- Maintain electronic and paper records for easy accessibility.
- Conduct research and prepare presentations or reports as assigned.
