وظائف سكرتير تنفيذي بدوام كامل في السعودية

About the Role: ISG seeks an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule and assist by performing a variety of administrative and finance related tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficient manner.

Position Duties:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required, to meet the schools’ needs.
• Organize and maintain the executive’s calendar and arrange appointments as and when convenient.
• Prepare documents, reports, lists, meeting notes, etc. as required.
• Attend meetings and keep minutes.
• Make travel arrangements for the assistant principal/executive.
• Handle confidential documents ensuring they remain secure.
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Provide support for students and parents in relation to your role.
• Prepare and print student IDs and certificates as needed.
• Maintain updated staff and student lists.
• Track and produce weekly summary reports of students’ attendance and discipline analysis.
• Arrange testing or exams, and receive results as required.
• Assist with event preparation and coordination.

Qualifications and Knowledge:

• Minimum of Bachelor’s degree in a related field of study.
• In-depth knowledge of office management and basic accounting procedures.

Experience and Skills:

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and Google Suite.
• Excellent command in English (both written and verbal).
• Strong understanding of accounting principles, financial reporting procedures.
• Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of financial integrity.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

About the Role:
Support SABIL’s Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
• Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
• Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.

Executive Support

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and enforce adherence to the executive’s schedule.
• Research, prioritize, and follow up on incoming issues addressed to the executive.
• Provide a bridge for smooth communication between the executive office and internal departments.
• Complete critical aspects of deliverables with a hands-on approach.
• Maintain and organize executive files, records, and documents.

Continuous Improvement

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.

About the Role
We are seeking an experienced and organized Executive Assistant to support the Managing Director of Hapag-Lloyd AG in the Saudi Arabia region. This role is crucial in managing the daily workflow and increasing the effectiveness and efficiency of the office.

Key Responsibilities

• Executive Support: Serve as a trusted partner, maintaining confidentiality and professionalism.
• Coordinate internal and external meetings, effectively managing the Managing Director's calendar.
• Act as the first contact for stakeholders, screening calls and emails, and ensuring professional communication.
• Prepare reports and presentations for the Managing Director's meetings and trips.
• Organize travel logistics including flights, visas, and accommodations.
• Provide secretarial support for meetings including taking notes and ensuring follow-ups on action items.
• Support the Managing Director in external commitments and administration tasks related to office management.

Qualifications

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proactive problem-solving abilities with attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

Join Our Team as an Executive Assistant!

The Executive Assistant to the Director of Teaching and Learning plays a vital role in supporting the strategic initiatives and daily operations of ISG's Teaching and Learning Office. This position requires exceptional organizational, communication, and project coordination skills to ensure seamless support across curriculum development, professional learning, and instructional leadership. The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating initiative, professionalism, and a collaborative spirit.

Position Duties:
The Successful Candidate Will Be Expected To:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures.
• Provide administrative, finance-related records, and personal assistant support to the principal/administrator.
• Screen visitors, phone calls, and distribute correspondence for the administrator.
• Manage administrator's and/or department’s calendar and diary, and schedule meetings.
• Be the primary point of contact among administrators, employees, parents, and other external partners.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements for the administrator.
• Take minutes during meetings.
• Format information and respond to internal and external communication – memos, emails, presentations, reports, etc.
• Research and organize data to represent the administrator for presentation to directors, executives, and others.
• Redirect communication and inquiries to the appropriate persons for action.
• Manage the department’s bookkeeping and other site-based finance-related duties, prepare requisitions, manage petty cash, etc.
• Handle sensitive and confidential information with discretion.
• Manage consultant and vendor relationships including travel, service agreements, and the like.
• Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
• Assist with events planning.
• Organize and maintain the office filing system.
• Supervise/oversee the performance of other administrative support staff.
• Evaluate, support, and revise programs across the department and schools as assigned.

Qualifications And Knowledge:
The ideal candidate will have:

• Minimum of Bachelor’s degree in a related field of study.
• Excellent MS Office and Google Suite knowledge.

Experience And Skills:
The ideal candidate will have:

• Previous work experience as an executive assistant, personal assistant, or similar role.
• Previous work experience in supervising other employees.

Skills:
The ideal candidate will demonstrate:

• Excellent English verbal and written communication skills.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Ability to supervise other employees.