Executive Assistant📣 Job Ad

Join the International Schools Group (ISG) as an Executive Assistant!
As an integral part of the Teaching and Learning Office, you will support our mission to drive educational excellence for expatriate families in Saudi Arabia.

Position Summary:
The Executive Assistant plays a vital role in supporting the Director of Teaching and Learning. This position demands exceptional organizational, communication, and project coordination skills to ensure smooth operations across curriculum development, professional learning, and instructional leadership.

Key Responsibilities:

• Provide administrative and personal assistant support to the principal/administrator.
• Screen visitors, phone calls, and distribute correspondence.
• Manage calendars, schedule meetings, and maintain information flow.
• Handle sensitive and confidential information with discretion.
• Coordinate travel and accommodation arrangements.
• Take minutes during meetings and manage departmental finances.
• Supervise other administrative staff and oversee their performance.

Qualifications:
Minimum of a Bachelor’s degree in a related field with excellent knowledge of MS Office and Google Suite.

Experience:
Previous experience in a similar role is crucial, along with supervisory experience of other employees.

Skills:
Exceptional verbal and written communication skills in English, outstanding organizational abilities, and the capacity to maintain confidentiality are essential.

About ISG:
Founded in 1962, ISG is dedicated to providing quality education for expatriate families, with a curriculum that meets diverse educational needs. We are committed to fostering a safe and collaborative learning environment, with a focus on student engagement and growth.

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

Position Overview
We are looking for a Techno-Commercial Sales Engineer with strong technical and commercial expertise in electro-mechanical products. The candidate must have at least 5 years of local Saudi experience, combining product compliance knowledge, AutoCAD skills, and consultant approvals with sales growth, negotiation, and margin management. This role requires a balance of engineering know-how and business development ability to support our projects and expand market presence.

Key Responsibilities

• Identify, pursue, and close sales opportunities for electro-mechanical products in Saudi Arabia.
• Prepare techno-commercial offers, quotations, and tenders ensuring profitability and compliance.
• Negotiate contracts, pricing, and payment terms with clients.
• Achieve sales targets and maintain long-term client relationships.

Technical Support & Compliance

• Prepare and review product compliance documents (SASO, Aramco, WRAS, NSF, etc.).
• Support consultants/contractors with technical clarifications and approvals.
• Provide pre-sales technical guidance and post-sales technical support.

Design & Documentation

• Prepare AutoCAD drawings, BOQs, and shop drawings when required.
• Assist in preparing method statements and compliance submittals.
• Ensure technical accuracy in all proposals.

Commercial & Coordination

• Liaise with procurement and logistics for material delivery in line with contract requirements.
• Monitor market trends, competitor activities, and pricing strategies.
• Ensure offers are both technically sound and commercially competitive.
• Support finance team in collections and payment follow-ups.

Qualifications & Requirements

• Education: Bachelor’s Degree in Mechanical (Electro-Mechanical preferred).
• Experience: Minimum 5 years local Saudi experience in techno-commercial sales of electro-mechanical products.
• Licensing & Registration: Must hold a valid Saudi Driving License and be registered with the Saudi Council of Engineers (SCE).
• Technical Skills: Strong knowledge of compliance standards (SASO, Aramco, WRAS, NSF, etc.) and proficiency in AutoCAD.
• Commercial Skills: Negotiation, pricing, and margin management skills, experienced in preparing competitive bids.
• Soft Skills: Excellent communication and presentation skills (English essential, Arabic an advantage), ability to manage multiple projects, and client relationship management.

Compensation & Benefits
Competitive base salary + sales incentives. Housing & transportation allowance. Medical insurance. Annual leave and benefits as per Saudi Labor Law.