Executive Assistant📣 Job Ad

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

Join Our Team as a Sales Engineer - Instrumentation!
At Saudi Arabian Development Co. Ltd (SADC), a proud leader in the oil, gas, utilities, and manufacturing sectors, we are looking for a dedicated Sales Engineer - Instrumentation to join our expanding team in Al Khobar.

About Us:
SADC, known for over three decades of excellence, specializes in manufacturing and supplying industrial equipment. We work closely with leading enterprises like ARAMCO, SABIC, and SWCC, ensuring quality services and products tailored to client needs.

Your Role:
As a Sales Engineer, you will:

• Provide technical support to clients
• Develop and maintain customer relationships
• Execute sales strategies to meet targets
• Understand customer needs and provide effective solutions

Qualifications:
To succeed in this role, you should have:

• Experience in Sales Engineering
• Strong communication and customer service skills
• A Bachelor's degree in Engineering or a related field
• Ability to work independently and as part of a team
• Fluency in English; Arabic is a plus
• Experience in oil, gas, utilities, or manufacturing industries is a plus

We value your expertise and look forward to your application. Join us and contribute to our mission of excellence!

Join PGP Energies as a Receptionist!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administration who is organized, proactive, and ready to grow within a dynamic work environment. If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 03 years of experience in a similar administrative or front office role (Freshers with strong communication and basic ERP knowledge may also apply).
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.