Executive Secretary📣 Job Ad

Join Avensys Consulting as an Executive Secretary!
At Avensys, a prominent global IT professional services company headquartered in Singapore, we are seeking dedicated individuals to support our CEO and enhance operational efficiency. This role provides a unique opportunity to engage with strategic initiatives in a dynamic environment.

Key Responsibilities:

• CEO’s Strategic Support: Manage the CEO's schedule encompassing travel, meetings, and conferences, and represent the CEO in select meetings.
• Document & Workflow Excellence: Draft correspondence, manage sensitive documents, and assist in administration tasks.
• Office Operations: Ensure optimal operation of office supplies and equipment while refining administrative policies.
• Cross-Functional Collaboration: Work closely with internal teams and external partners to streamline workflows.

Required Skills:

• 3+ years supporting C-suite executives in a tech or fast-paced industry.
• Proficient in SAP ERP modules.
• Mastery in calendar management and document control.
• Proactive problem-solving and efficiency driving skills.

What We Offer: We provide a competitive salary and attractive benefits, fostering a collaborative work environment with ample career advancement opportunities.

Job Overview
We are seeking a highly organized and professional Executive Secretary to join our team in Dammam, Saudi Arabia. This role offers an excellent opportunity for a motivated individual to provide comprehensive administrative support to senior management within a dynamic and professional work environment. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage and coordinate executive calendars, including appointments, meetings, and travel arrangements.
• Organise and support internal and external meetings by preparing agendas, taking accurate minutes, and following up on action items.
• Act as the main point of contact for senior management, handling correspondence and calls with professionalism.
• Prepare, draft, and edit official correspondence, reports, presentations, and administrative documents.
• Handle confidential and sensitive information with discretion and integrity.
• Coordinate effectively with internal teams and external stakeholders to ensure smooth workflow.
• Maintain organised electronic and physical filing systems in line with best practices.
• Provide general administrative support, including office supply coordination and ad-hoc administrative tasks.
• Ensure compliance with company policies, procedures, and governance requirements.

Qualifications & Experience

• Bachelor’s degree in Law, Business Administration, Accounting, or Finance.
• Minimum of 3 years of experience in a similar role (Executive Secretary, Executive Assistant, or equivalent).
• Experience must be within a joint-stock company or a company listed on the Saudi Stock Exchange (Tadawul).

Skills & Competencies

• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, work under pressure, and prioritize effectively.
• Strong attention to detail and follow-up skills.

Why Join Us?

• Professional and structured work environment
• Opportunity to work closely with senior leadership
• Career growth and development opportunities

Join Eram Talent as an Executive Secretary!
As a premier talent acquisition company, we are looking for a dedicated Executive Secretary to support our executive team. The ideal candidate will bring professionalism, exceptional organizational skills, and a proactive approach to manage the dynamic demands of our executive office.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of business travel for the Chief Officer, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Maintain organized and up-to-date filing systems for executive-level documents.
• Track and process the Chief Officer's expenses.

Requirements:

• Bachelor's degree in Business Administration, English, or equivalent from a recognized university.
• 9 years of experience in a similar role.
• Outstanding verbal and written communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.

If you possess these qualifications and are ready to thrive in an executive environment, we encourage you to apply!