Executive Secretary📣 Job Ad

About the Executive Secretary Role

Almoajil Holding is seeking a highly professional Executive Secretary to provide comprehensive administrative, clerical, and managerial support to senior executives. This role is essential for ensuring the smooth operation of business activities through meticulous management of schedules, corporate documentation, and communications. The ideal candidate will demonstrate a high degree of professionalism, maintain strict confidentiality, and exhibit exceptional efficiency in handling executive-level tasks.

Key Responsibilities

• Coordinate and manage the executive's daily calendar, schedule appointments, and arrange corporate meetings, including handling complex travel logistics.
• Draft, review, and organize critical corporate documents such as memos, official correspondence, board resolutions, and legal or financial reports.
• Prepare meeting agendas, compile necessary background materials, and attend executive or board meetings to accurately record minutes and track follow-up action items.
• Serve as the primary point of contact between senior executives and internal/external stakeholders, effectively screening phone calls, routing inquiries, and managing official correspondence.
• Establish and maintain secure, highly organized physical and digital filing systems for confidential corporate records.
• Ensure the efficient operation of the executive office by managing administrative tasks, reviewing invoices, and supervising junior clerical staff where applicable.

Qualifications and Experience

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• A minimum of 2 to 5 years of proven experience supporting C-level executives or board members within a corporate environment.

Required Skills and Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital calendar/collaboration platforms.
• Strong verbal and written communication skills.
• Absolute discretion and confidentiality when handling sensitive, proprietary, or personal corporate information.
• Exceptional time-management capabilities with a proven ability to prioritize multi-layered tasks under tight deadlines.
• A polished, calm demeanor with strong interpersonal skills to interact effectively with executives, partners, and clients.
• High precision and attention to detail in drafting documentation, proofreading, and managing executive schedules.

Work Location and Details

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. The role requires a candidate with 2-5 years of relevant experience.