Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

Join Alkhorayef Petroleum Company as an Executive Secretary
As a leading oil and gas services company headquartered in Dammam, we pride ourselves on our commitment to excellence and innovation. We invite you to be part of our dynamic team and contribute to the success of our operations across three continents.

Responsibilities:

• Serve as the primary contact between the president and internal & external stakeholders, handling correspondence, emails, and phone calls professionally.
• Plan and coordinate meetings, including preparing agendas and ensuring all participants are informed.
• Take accurate minutes during meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries and accommodations.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items to ensure timely execution of tasks.
• Provide administrative support to the president and executive team in daily operations.
• Handle confidential information with discretion and prioritize tasks for efficient workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in a similar role.
• Strong background in executive administrative assistance.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and fluent in Arabic & English.