Executive Secretary📣 Job Ad

in Halwani Brothers

about 2 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
Coordinate the flow of information across departments to support strategic and operational initiatives.
Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
Support the CEO in managing special projects, corporate events, and key business reviews.
Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Requirements

Requires 2-5 Years experience

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Job Overview:
We are seeking an experienced Executive Secretary to support senior management and ensure smooth office operations at Dhilal Holding, a leading name in the construction industry. Join us to play a crucial role in maintaining effective communication and organizational efficiency.

Responsibilities:

Manage executive calendars and appointments.
Prepare and handle correspondence, reports, and documents.
Organize internal and external communications.
Arrange travel and schedules as required.
Maintain filing systems and documentation.
Provide administrative support to senior management.

Requirements:

Minimum four years of experience in executive or administrative support roles.
Relevant educational qualification (Business Administration, Office Management, or a related field).
Excellent command of English and Arabic, written and spoken.
Strong organizational and time management skills.
Proficiency in Microsoft Office and professional business correspondence.
Ability to handle confidential information with professionalism and discretion.
Strong multitasking and coordination skills.
Able to schedule and organize meetings and appointments for management.

2-5 years

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هل أنت أمين تنفيذي ذو خبرة ومهنية تبحث عن تحقيق تأثير كبير في منظمة تنمو؟ تسعى مجموعة ذيلال القابضة، ومقرها جدة، المملكة العربية السعودية، إلى تعيين مرشح مؤهل لتقديم الدعم الإداري والتنفيذي للإدارة العليا.

المسؤوليات:

تقديم الدعم الإداري والتنفيذي للإدارة العليا.
تنظيم وإدارة اجتماعات الرئيس التنفيذي ومواعيده وتقويمه.
تنسيق التواصل الداخلي والخارجي نيابة عن الرئيس التنفيذي.
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الحفاظ على السجلات والملفات والمستندات بكفاءة.
تنظيم جداول السفر ومسارات الرحلات.

المتطلبات:

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مهارات تواصل ممتازة باللغة الإنجليزية (كتابة وتحدث).
مهارات تنظيم وإدارة الوقت قوية.
إجادة استخدام مايكروسوفت أوفيس والمراسلات التجارية.
القدرة على التعامل مع معلومات سرية والعمل تحت الضغط.
سلوك مهني وشخصية قابلة للتقديم.

إذا كنت تستوفي المتطلبات وترغب في الانضمام إلى فريقنا، يرجى إرسال سيرتك الذاتية مع ذكر "أمين تنفيذي - جدة" في سطر الموضوع." }

2-5 years

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Join Baraka for Real Estate Development & Investment Co.
As a leading player in mixed-use real estate projects, Baraka is committed to innovative design and sustainable development, contributing to Saudi Arabia's Vision 2030 goals.

Job Summary:
The Executive Secretary will provide essential administrative and secretarial support to senior management, ensuring smooth daily operations, effective communication, and meticulous handling of confidential information.

Key Responsibilities:

Manage and maintain executives’ schedules, appointments, and travel arrangements.
Prepare, draft, and review correspondence, reports, and documentation.
Handle confidential information with discretion.
Organize meetings, preparing agendas and recording minutes.
Coordinate internal and external communications.
Maintain organized filing systems, both electronic and physical.
Prepare management documents including presentations and reports.
Follow up on pending tasks and management commitments.
Liaise with clients, partners, and external stakeholders as required.
Support general office administration and undertake special assignments.

Qualifications & Skills:

Bachelor’s degree in Business Administration, Management, or related field.
3–5 years of experience as an Executive Secretary or in a similar role.
Strong communication skills in both English and Arabic.
Excellent organizational and time management abilities.
High level of professionalism and confidentiality.
Proficiency in Microsoft Office Suite.

2-5 years

Jeddah

10 days ago