Human Resources Specialist📣 Job Ad

Position Overview:
As HR Specialist, you will be responsible for managing key HR functions such as contract administration, employee relations, policy management, medical insurance, QIWA Platform, and regulatory compliance. You will work closely with the HR Manager and the HR team to ensure smooth HR operations, maintain employee satisfaction, and align HR practices with legal requirements.

Key Responsibilities:

• Employment Letters, Data and Documentation: Create, manage, and distribute official employment letters such as certificates of employment, salary verification, and other necessary employee documentation.
• Contract Administration: Handle employment contracts, addendums, renewal letters, and employment letters, ensuring all agreements are up to date and legally compliant.
• End-of-Service (EOS) Calculations: Ensure EOS calculations are accurate and compliant with school policies.
• Policies & Procedures Compliance: Assist in developing, maintaining, and ensuring school policies are compliant with Saudi labor laws.
• Government Systems: Handle government systems such as QIWA and Ajeer, ensuring timely updates and compliance.
• Employee Relations: Support managers in resolving employee relations issues and ensuring legal compliance.
• Regulatory Affairs: Ensure all HR matters comply with local regulations.
• Legal Liaison: Coordinate with the school’s lawyer on HR-related legal matters.
• Medical/Life Insurance: Handle the school’s insurance programs and ensure compliance.
• Labor Law Compliance: Ensure compliance with Saudi labor laws in all HR processes.
• Onboarding and Offboarding Process Support: Facilitate employee onboarding and offboarding processes.
• Support HR Operations: Assist in other HR functions as required.
• Payroll Coordination: Work closely with the payroll clerk to manage employee changes.
• System Implementation: Participate in implementing HR systems and ensuring data accuracy.

Required Behaviors:
Detail-oriented, solution-focused, exhibits initiative, collaborates effectively, maintains confidentiality, demonstrates emotional and social intelligence, and is value-driven.

Key Skills:
HR compliance, contract management, government systems knowledge, employee relations, policy development, problem-solving, legal coordination, and HR software proficiency.

Qualifications & Experience:
A minimum of 2 years of experience as an HR generalist or specialist, and a bachelor’s degree is required.

About the job:
We are seeking a proactive HR Officer to support our growing team. The ideal candidate will play a key role in HR operations, talent acquisition, and employee services, ensuring smooth processes, excellent employee experience, and strong alignment with company policies and Saudi labor laws.

Job Accountabilities:

• Manage daily HR operations including employee records and documentation.
• Support the Talent Acquisition process by screening CVs, coordinating interviews, preparing offers, and ensuring smooth onboarding.
• Handle employee services such as contracts, renewals, medical insurance, GOSI updates, and letters.
• Prepare and maintain HR reports, trackers, and compliance documentation.
• Coordinate the onboarding and offboarding processes (orientation, induction, exit process).
• Ensure alignment with Saudi Labor Law, internal policies, and audit requirements.
• Act as the first point of contact for employee queries and support cross-functional teams when needed.
• Collaborate with departments to ensure staffing needs are met in a timely and efficient manner.
• Maintain confidentiality and professionalism at all times in handling employee data.

Required Competencies:

• Strong knowledge of HR Operations and basic HR analytics.
• Understanding of TA best practices.
• Excellent communication skills.
• High attention to detail, accuracy, and organizational skills.
• Problem-solving mindset with the ability to manage multiple tasks.
• Proficiency in MS Office, experience with HR systems is a plus.

Experience:

• 1–3 years of experience in HR Operations, Recruitment, or Employee Services.
• Experience in the sports, fitness, hospitality, or service industry is an added advantage.
• Familiarity with Saudi Labor Law and HRDF/GOSI portals preferred.