Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant!
The National Water Company (NWC) is looking for a dedicated Administrative Assistant to support our management team. This role is vital for ensuring smooth operations and enhancing productivity. As an Administrative Assistant, you will be responsible for managing the calendar, handling communications, organizing meetings, and preparing important documents.

Key Responsibilities:

• Manage calendar, schedule meetings and travel arrangements.
• Handle incoming and outgoing communications, including emails and phone calls.
• Prepare, edit, and proofread documents, reports, and presentations.
• Organize and coordinate meetings, prepare agendas, distribute materials, and take minutes.
• Plan and execute events and conferences related to management responsibilities.
• Serve as the primary point of contact between management and stakeholders.
• Maintain organized and accurate records of all documents and correspondence.
• Handle confidential information with discretion.
• Assist in strategic meetings preparation, including research and data analysis.
• Support the development of strategic initiatives and projects.
• Ensure efficient operation of office supplies and equipment.

At NWC, we strive to create a work environment that promotes innovation and service excellence. If you are looking to join a team committed to improving quality of life through efficient water services, apply today!

About the Job
You will play a key role in ensuring the smooth operation of our office. You will provide administrative support to various departments, manage daily office activities, and assist with projects. This position requires a highly organized individual with excellent communication skills and a strong attention to detail.

Responsibilities:

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

Requirements:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills