
Executive Assistant📣 Job Ad
in Waad Education
about 23 hours ago

Contract Type | Full-time | |
Workplace type | On-site | |
Location | Makkah |
Join Waad Education as an Executive Assistant to the CEO!
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.
Key Responsibilities:
Qualifications:
Key Competencies and Skills:
Personal Attributes:
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.
Key Responsibilities:
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
- Prepare, proofread, and format reports, presentations, and correspondence.
- Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
- Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
- Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
- Handle confidential information with discretion and professionalism.
- Assist with research, data collection, and preparing briefing notes for strategic decision-making.
- Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
- Perform additional administrative tasks as needed to support the CEO.
Qualifications:
- Bachelor’s degree in Business Administration, Management, Education, or a related field.
- Minimum of 3 years of experience in an executive assistant or senior administrative role.
- Prior experience in the education sector is a plus.
Key Competencies and Skills:
- Excellent written and verbal communication skills in both English and Arabic.
- Ability to manage multiple priorities and work under pressure.
- High level of discretion and ability to handle confidential matters.
- Proficiency in Microsoft Office.
- Proactive problem-solving skills.
Personal Attributes:
- Reliable and trustworthy.
- Adaptable and flexible.
- Strong interpersonal skills and a collaborative mindset.
Requirements
- Requires 2-5 Years experience
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