Office Manager📣 Job Ad

Join TICOM Group as an Office Manager!
We are looking for a highly organized and proactive Office Manager to ensure the smooth and efficient operation of our office in Jeddah, Saudi Arabia, during the Hajj season. This seasonal role is vital in supporting leadership and maintaining a productive work environment.

Key Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Coordinate schedules, meetings, and executive calendars.
• Handle correspondence, documentation, and office records.
• Organize internal communications to ensure smooth information flow.
• Support management with administrative and operational tasks.
• Coordinate with vendors, service providers, and external partners.
• Oversee office supplies, procurement, and facility management.
• Assist in organizing company events, meetings, and internal initiatives.

Requirements:

• 2+ years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills in Arabic and English.
• High attention to detail and problem-solving ability.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional attitude with strong interpersonal skills.

This is an office-based role that supports daily operations and management. A high level of coordination with internal teams and external parties is required, along with strong organization, discretion, and reliability.

About the Job
The CEO Office Manager serves as a trusted extension of the CEO, ensuring focus, alignment, and disciplined execution across the organization. This role involves integrating executive administration, cross-functional coordination, governance oversight, and structured decision support. Operating at the center of strategic priorities, the Office Manager will drive accountability, safeguard confidentiality, and enable operational excellence at the highest level.

Key Responsibilities

• Executive Office Administration & Logistics:
  • Manage complex CEO calendar, prioritization, and time-blocking.
  • Oversee end-to-end meeting management (agendas, materials, minutes, action tracking).
  • Lead travel planning and execution, including contingencies.
  • Maintain disciplined document control, filing, and confidentiality standards.
  • Establish structured office cadence (weekly plans, daily briefs, follow-ups, gatekeeping).
• CEO Office Execution & Cross-Functional Coordination:
  • Act as an operational extension of the CEO with credibility and authority.
  • Coordinate alignment across CEO, ExCom, Division Heads, and Group C-suite.
  • Translate CEO priorities into structured workstreams, owners, and milestones.
  • Drive follow-through on decisions, KPIs, and executive action logs.
  • Prepare concise executive updates, including Board and steering materials.
• Business Analysis & Decision Support:
  • Consolidate multi-source inputs into structured executive briefs.
  • Prepare high-level dashboards, summaries, and briefing notes.
  • Contextualize business drivers and highlight implications.
  • Organize decision materials (context, options, key considerations).
• Hospitality & Portfolio Acumen:
  • Understand hospitality and multi-property portfolio dynamics.
  • Familiar with operating and commercial KPIs.
  • Aware of owner–operator and group governance environments.
• Stakeholder & Executive Communication:
  • Manage high-quality CEO communications (emails, briefs, presentations).
  • Maintain strong working relationships across senior leadership.
  • Filter and prioritize inbound information to protect CEO bandwidth.
  • Demonstrate diplomacy and executive maturity in sensitive matters.
• Board, Shareholder & Group Interface:
  • Coordinate Board and committee materials, actions, and follow-ups.
  • Interface with holding company and shareholder representatives.
  • Ensure compliance with group governance and reporting standards.
  • Maintain discretion and institutional continuity.
• Governance & Compliance:
  • Uphold disciplined governance processes and documentation.
  • Maintain audit-ready records and controlled material distribution.
  • Handle confidential matters with integrity and judgment.
  • Support budgeting and financial tracking for the CEO Office.

Experience
5-10 years in senior executive assistant, CEO Office, PMO, executive operations, or consulting support roles. Proven experience managing complex executive environments. Experience supporting Board and committee governance preferred. Hospitality, real estate, asset management, or multi-unit exposure advantageous.

Education
Degree in Hospitality Management, Business Administration, Finance, or related field. Project management training is a strong plus.

Skills
Executive-level PowerPoint, Excel, and Word (Board-ready materials). Strong analytical and structured thinking. Excellent written communication and stakeholder management.

Join KinFitz & Co. as a Channel Sales Manager!
Are you an Arabic-speaking channel sales professional familiar with the Saudi SME and IT reseller market? This is a fantastic opportunity to be part of a global business management software platform with a strong presence in Saudi Arabia. With over 35 years of experience and a network of approximately 100 active partners, we are looking to expand our team.

What’s in it for you:

• Salary between 15,000–20,000 SAR per month
• Annual bonus ranging from 5–25% of salary, paid in May
• Medical insurance and home country travel allowance
• No individual revenue targets — performance is evaluated on partner engagement quality
• An established partner network to leverage from day one

Your responsibilities:

• Manage and grow a portfolio of active channel partners, including IT resellers and software distributors
• Conduct regular visits to partner locations to understand and address their challenges
• Support joint sales activities with partners and their end clients
• Onboard new partners into our network
• Develop roadmaps with partners to drive performance and growth

What you’ll need:

• 2–7 years of experience in channel, partner, or reseller sales — preferably within software or IT environments
• Fluency in Arabic
• Solid understanding of the Saudi SME market
• Bachelor's degree
• Must be based in Saudi Arabia

Don’t worry if your CV isn’t up to date; feel free to share your LinkedIn profile.