Administrative Assistant📣 Job Ad

in Greenberg Traurig, Llp

about 1 hour ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

About the Role

Greenberg Traurig, LLP, a global law firm with offices in 15 countries, is seeking a full-time Administrative Assistant to join its team in Riyadh, Saudi Arabia. This role is essential for providing a professional first impression to clients, attorneys, and visitors, and for ensuring the efficient operation of a fast-paced legal environment. The position is based in-office.

Key Responsibilities

Create a positive and professional first impression for clients and visitors.
Greet guests promptly and notify internal parties of their arrival.
Ensure all guests check in at reception to maintain security protocols.
Answer incoming calls and direct them to the appropriate personnel.
Provide administrative support, including assistance with travel and hotel arrangements.
Coordinate transportation needs for clients, such as arranging cabs and car services.
Reserve visitor offices, schedule meetings, and coordinate conference room reservations.
Manage conference room setups to meet reservation requests.
Order catering and assist with meeting and event setups.
Purchase, track, and stock food and beverage supplies, working with vendors and submitting invoices.
Maintain visitor, delivery, and outgoing package logs.
Perform office services tasks including mail delivery, messenger services, mail processing, faxing, and handling large print, scan, and copy jobs.
Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
Assist with event logistics, including maintaining RSVP lists and creating nametags.
Support the coordination of office newsletters and other communications.
Act as a liaison to building management for service requests.
Maintain professionalism and confidentiality in all tasks.
Assist with department activities such as processing invoices and expenses.
Perform additional duties as assigned to support the office and attorneys.

Qualifications and Experience

Diploma or College Degree or equivalent experience.
A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.
2-5 years of relevant experience.

Required Skills and Competencies

Excellent interpersonal and communication skills, both oral and written.
Professional demeanor and presentation.
Ability to provide high-quality client service.
Proactive approach to assisting others.
Ability to work independently with minimal supervision.
High attention to detail and strong organizational skills.
Effective time management abilities.
Fluency in both Arabic and English.
Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Exceptional computer skills with the ability to learn new software quickly.
Willingness to learn and adapt to emerging AI and related technologies.
Basic understanding of artificial intelligence (AI), including its capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations.

Work Environment and Location

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role operates within a global firm environment, contributing to the smooth functioning of the legal practice.

Requirements

Requires 2-5 Years experience

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