Executive Assistant📣 Job Ad

About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO of Tech Invest Com, a leading Saudi investment firm in the technology and venture capital space.

Key Responsibilities

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.

About Us
Tech Invest Com (TIC) is a closed joint stock Saudi company investing in growth-stage technology startups across the MENA region. TIC’s mission is to maximize shareholder value through high-impact, value-add investments in the technology sector, aligning with the goals of Saudi Vision 2030.

Join TAT IT Technologies as an Executive Assistant in Riyadh!
This is a crucial role supporting the Founder to ensure the smooth operation of communications and administrative tasks.

Key Responsibilities:

• Executive Support: Manage the Founder’s calendar, appointments, meetings, and travel arrangements with accuracy and efficiency.
• Communication: Act as a liaison between the Founder and internal teams, clients, and partners; draft and manage correspondence.
• Meeting Management: Prepare agendas and minutes of meetings, and follow up on action items.
• Project Coordination: Assist in managing key initiatives, ensuring timelines and deliverables are met.
• Research & Reporting: Conduct market research, compile data, and prepare reports to support decision-making.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
• Office Management: Oversee administrative tasks and support day-to-day operations.
• Event Support: Organize company events and meetings.
• Financial Administration: Support in expense tracking and budget management.
• Strategic Support: Anticipate the needs of the Founder and suggest solutions.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• 4–7 years of experience as an Executive Assistant, preferably supporting C-level executives or founders.
• Excellent organizational and multitasking skills.
• Strong communication skills (verbal and written).
• Proficiency in MS Office Suite; familiarity with collaboration tools is a plus.
• Ability to work under pressure and adapt to changing priorities.
• High degree of professionalism and integrity.
• Strong problem-solving skills and a proactive mindset.

A reputable and well-established Pharmaceutical company is actively recruiting multiple Executive Assistants for their team in Riyadh and Jeddah. This role plays a vital part in ensuring smooth operations within the organization, and we encourage qualified individuals to apply.

Key Responsibilities:

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

Requirements:

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

We check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.